Capital Program Administrator (#MABZ31)
$69,363.00 Yearly Min / $86,704.00 Yearly Mid / $104,045.00 Yearly Max

Summary Statement

The class incumbent is responsible for providing overall administration of the department's capital improvement program for a large diverse department.
  • Supervises a staff of 4-7 professional and clerical employees.
  • Manages an annual capital program budget of approximately $6.5-8.0 million.
  • Manages approximately 50 contracts.

Nature and Scope

The class incumbent reports to an administrative superior. Also reporting in at this level is the Deputy Director. The class incumbent is responsible for the development of the Department's capital budget and for managing and monitoring approved budget. Responsibilities include overseeing project management and monitoring activities for all capital project contracts for over 200 buildings located at sites throughout the state. The incumbent provides overall administration of the Department's capital projects and minor capital improvement projects. Work includes responsibility for developing fiscal tracking and reporting systems for capital funds, facilities planning and analysis, and program development. The incumbent is responsible for developing an overall facilities management plan based on analysis and evaluation of usage, structures and other facilities required to meet the operational needs and functional requirements of the department in order to provide a feasibility and cost plan. A significant aspect of the work involves coordinating departmental capital task forces and working with executive and legislative officials regarding the funding of the department's capital programs. The incumbent also performs other special studies and/or projects as assigned by superiors.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  • Plans, manages and monitors the department's capital program for major and minor capital improvement projects. Works with department managers to determine/implement solution to capital problems.
  • Manages and implements a facilities management plan; coordinates the analysis and evaluation of usage, structures and other facilities, and equipments of the department. Develops a proposed plan which meets the overall department objectives.
  • Provides guidance and direction to professional and clerical staff. Reviews and evaluates work for conformance to goals and objectives.
  • Develops and implements fiscal tracking and reporting systems for capital funds.
  • Develops, conducts and/or coordinates planning studies related to short and long term capital needs of the department.
  • Chairs and staffs the department's task force relating to capital programs. Works with departmental, executive and legislative officials to explain fiscal and planning matters, determine problem areas and recommend solutions.
  • Develops and oversees the monitoring of the department's capital budget.
  • Conducts special studies or projects as assigned by superiors.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
  • Knowledge of capital budget formulation, evaluation and administration.
  • Knowledge of planning principles and practices.
  • Knowledge of supervisory principles and practices.
  • Knowledge of public finance, accounting and contract administration practices and procedures.
  • Skill in organizational analysis.
  • Ability to prepare and interpret a variety of financial reports and statements.
  • Ability to develop and implement a capital improvement program.

Job Requirements

JOB REQUIREMENTS for Capital Program Administrator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Three years experience in budget administration which includes managing, developing, analyzing and implementing budgets; developing strategic plans and establishing internal control. 
  2. Three years experience in contract administration which includes overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts.
  3. Six months experience in financial administration such as comprehensive analysis of programs, budgets, projects, services, alternatives, and costs; financial planning, revenue generation, revenue forecasting, expenditure forecasting, cash flow management and establishing internal control. 
  4. Knowledge of facilities planning and analysis which includes developing facilities management plans based on the evaluation and analysis of usage, structures and other facilities. 
  5. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.