Collections and Disbursements Program Manager (#MABZ09)
$57,568.00 Yearly Min / $71,960.00 Yearly Mid / $86,352.00 Yearly Max

Summary Statement

The incumbent in this class is responsible for the overall analysis, verification, and reconciliation of receipts and disbursements through all statewide bank accounts and related budgetary activity.

  • Supervises 5 technical and professional employees.
  • Reconciles $1.6 billion in annual receipts, $1.1 billion in annual disbursements.

Nature and Scope

The incumbent in this class assigns, schedules, and reviews the work of subordinate technical and clerical staff in the central office of the State Treasurer. Other positions reporting at this level include the Cash and Debt Manager and Pension Administrator. As liaison between the State of Delaware and the commercial banks which serve the State's accounts, the incumbent is responsible for the management of all activity in the State's checking accounts and all other State related banking operations. Duties include formulation, development and interpretation of related accounting data, evaluation of financial information/reports for accuracy, and compilation of financial data for specific reports. In addition, the incumbent reviews and advises superiors of proposed operational changes in the department needed to provide a more efficient workflow.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Plans, assigns, and directs the work of all related personnel as it pertains to the receipts and disbursement functions.
  • Coordinates financial services which facilitate the processing of receipts and disbursements within all State agencies.
  • Reviews proposed operational changes.  Directs the implementation of any revisions to the accounting reporting and financial systems.
  • Directs the compilation of financial data.  Evaluates financial management information, accounting records and reports for accuracy in relation to accepted professional accounting theory.
  • Provides technical assistance to the Department of Technology and Information (DTI) relevant to processing of receipts and disbursements and the interpretation of software revisions.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.

  • Knowledge of well established principles, theories, techniques and methodology of banking and accounting.
  • Knowledge of applicable laws, regulations, policies and procedures pertaining to receipts, disbursements, and accounting.
  • Knowledge of the methods and techniques used to assemble, interpret and analyze financial and monetary data.
  • Knowledge of supervisory practices and procedures.
  • Knowledge of the concepts and operating procedures for data processing.
  • Skills in the evaluation and analysis of financial and accounting data.
  • Skill in the evaluation and analysis of office practices and procedures.
  • Skill in the analysis of output products generated by data processing.
  • Skill in interoffice and interpersonal relationships.
  • Ability to establish and implement accounting systems and mechanisms.
  • Ability to effectively present reports in both oral and written form.
  • Ability to effectively communicate in both oral and written form.
  • Ability to establish and maintain effective working relationships both within State agencies and with contacts outside State government.

Job Requirements

JOB REQUIREMENTS for Collections and Disbursements Program Manager
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Three years experience in accounting using Generally Accepted Accounting Principles (GAAP).
  2. Three years experience in bank account reconciliation.
  3. Six months experience in interpreting and analyzing financial reports.
  4. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
  5. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.