Data Entry Technician (#MAAD01)

Senior Data Entry Technician (#MAAD02)
$30,928.00 Yearly Min / $38,660.00 Yearly Mid / $46,392.00 Yearly Max

Description of Occupational Work

This class series uses two levels in the Administrative Services occupational group, Administrative Support occupational series and describes work in operating data entry and verification equipment and for checking source documents for completeness and accuracy.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Receives, reviews source documents, compares documents to database information, edits, codes, corrects or returns documents.
  • Sets up data transcription equipment by manipulating keys, switches and/or probe to the appropriate format.
  • Inputs data from source documents to designated fields on magnetic tapes or discs.
  • Identifies causes of data entry problems.
  • May provide information system generated reports to management and others.
  • May maintain records and files regarding work processed.
  • Contacts are with initiators of source documents.

Levels of Work

Data Entry Technician

This is the first level of work performing the full range of essential functions.

Senior Data Entry Technician

This is the lead level of data entry work.

  • Functions as lead worker overseeing the work of technicians to include training and providing technical assistance and guidance concerning work procedures, research techniques for corrections and systems operations. Supervises lower level technicians during the absence of supervisor.
  • Tapes completed data and prepares production transmittals.
  • Writes reports and maintains log of work processed.
  • Participates in the testing of new systems and programs.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.

  • Knowledge of the operation of key to disc, verification and related data processing equipment.
  • Knowledge of mechanical set up procedures for transcription and verification of data.
  • Knowledge of agency function, coding system and policies and procedures.
  • Skill in the operation of key to disc, verification and related equipment.
  • Ability to recognize errors in source documents and obtain correct information.
  • Ability to input data quickly and accurately.
  • Ability to effectively communicate.

In addition to the above knowledge, skills and abilities, the Senior Data Entry Technician requires:

  • Ability to oversee, lead and train lower level technicians.
  • Ability to write clear and concise reports and logs.
  • Ability to establish effective working relationships with others. 

Job Requirements

JOB REQUIREMENTS for Senior Data Entry Technician
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Six months experience in office operations such as operating office machines, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages; file maintenance; maintaining and updating supplies.
  2. Six months experience in data collection which includes collecting, compiling and maintaining data from multiple sources such as files, records, databases, customers, staff or others.
  3. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
  4. Knowledge of creating reports which includes combining and presenting data from multiple sources in an organized format.