Are you a self-starter?
Do you enjoy working independently and in a team environment?
If so, read below and apply today!
Please note, this position is open to current State of Connecticut employees only.
UNIT: Bureau of Organizational Support - Fiscal Services Unit
LOCATION: Hartford, CT
SCHEDULE: Full Time, 40 hours per week| First Shift | Monday through Friday (Hybrid)
WHAT'S IN IT FOR YOU - Comprehensive Benefits: As a current State of CT employee, you will continue to receive the same benefits you are accustom to:
- To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
- Industry leading health benefits, including medical and dental coverage;
- Extensive pension plan and supplemental retirement offerings;
- Retirement healthcare offerings;
- Accrued vacation, personal and sick leave;
- 13 paid holidays per calendar year;
- Professional growth and development opportunities;
- Outstanding work-life balance!
State of Connecticut is an eligible Public
Service Loan Forgiveness employer, meaning you may be eligible to have
qualifying student loans forgiven after 10 years of service. Click here for more information.
WHO WE ARE: ADS is a state agency with the mission of maximizing opportunities for the independence and well-being of people with disabilities and older adults in Connecticut.
The programs and policies of ADS are designed to:
- Deliver aging and disability services that are responsive to the needs of Connecticut residents;
- Provide leadership and resources on aging and disability issues statewide; and
- Provide and coordinate aging and disability programs and services in the areas of employment, education, independent living, accessibility and advocacy.
Discover the opportunity to:
- Be a part of a comprehensive team of caring professionals;
- Provide support to an agency that is passionate about improving the lives of those we serve;
- Make a difference in the public sector; and
- Work together in a collaborative team environment.
FOR ASSISTANCE IN APPLYING:
Please Note: In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
Please Note: In order to receive educational credits toward
qualification for this job posting, the institution must be accredited.
If the institution of higher learning is located outside of the U.S., you are
responsible for providing documentation from a recognized USA accrediting
service which specializes in determining foreign education equivalencies to the
recruiter listed on this job posting.
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
- In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Important Next Step Information for After You Apply:
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
- Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
- Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
- Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Jenny Tran via email at Jensine.Tran@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.
EXAMPLES OF DUTIES
- Performs a variety of
professional fiscal and administrative functions;
- Assists head of
fiscal/administrative operations, division head or agency head in budget
preparation by compiling and consolidating data and projecting expenditures;
- Maintains budget control
by reviewing and authorizing expenditures and monitoring expenditures against
appropriations and allotments;
- Prepares budget reports;
- Prepares various financial statements and statistical or narrative
- Assists in planning and implementation of
financial aspects of EDP systems;
- Utilizes EDP systems for
financial records, reports and analyses;
- Prepares or reviews
grant budgets and other fiscal portions of grant applications;
- Provides technical
assistance to grantees regarding accounting procedures;
- Reviews various
contracts, financial documents and financial reports to ensure compliance with
- Exercises functional
supervision over a variety of clerical fiscal/administrative activities such as
maintenance of accounting records, payroll preparation, preparation and processing
of purchase requisitions, grant and contract record keeping;
- Performs technical
purchasing tasks such as soliciting bids and recommending contract awards;
- Assists in formulation
of policies and procedures relating to area(s) of responsibility and implementation
of such policies and procedures;
- Acts as liaison with
agency central fiscal and administrative office(s) and/or central state
- May supervise support
services such as stores, inventory, mailroom, security or maintenance;
- Performs related duties
KNOWLEDGE, SKILL AND ABILITY
- Knowledge of
- principles and practices
of public administration with special reference to governmental budget
management and governmental accounting;
- grants and contracts preparation
- purchasing principles
- payroll practices and
- interpersonal skills;
- oral and written
- Ability to
- prepare and analyze
financial documents and reports;
- interpret and apply
statutes, regulations and administrative policies;
- utilize EDP systems for
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Six (6) years of
experience in a combination of fiscal/administrative functions (e.g.,
accounting, accounts examining, budget management, grant administration,
payroll, purchasing) at least one of which must be an accounting or budgeting
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be
substituted for the General Experience on the basis of fifteen (15) semester
hours equalling one-half (l/2) year of experience to a maximum of four (4)
years for a Bachelor's degree.
- A Master's degree in
public administration, business administration or accounting may be substituted
for one (1) year of the Special Experience.
- For state employees two
(2) years as a Fiscal/Administrative Assistant may be substituted for the
General and Special Experience.
- For state employees two
(2) years as a Purchasing Assistant may be substituted for the General and
- Successful completion of a Connecticut Careers Trainee program
approved by the Department of Administrative Services may be substituted for
the General Experience and Special Experience.
*Descriptions of these fiscal/administrative
functions are attached
-Experience utilizing CORE-CT financial modules EPM, and STARS.
-Experience with Microsoft Excel using pivot tables and advanced formulas.
-Experience in Asset Management functions, physical inventory, and reporting.
-Experience in State agency Business Office functions including mileage reimbursements, check/cash deposits, Travel authorization, and P-card.
-Experience in Purchasing, Accounts Payables and State of CT chart of accounts.
-Experience with CT State agency grants and contracts administration-including contract requisition creation in CORE CT, budget preparation, budget review and budget monitoring.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
As defined by Sec. 5-196
of the Connecticut General Statutes, a job class is a position or group of
positions that share general characteristics and are categorized under a single
title for administrative purposes. As
such, a job class is not meant to be all-inclusive of every task and/or