Are you a clerical professional looking to obtain a position with the State of Connecticut? If so, we invite you to take this opportunity to join our team today!
The State of Connecticut, Connecticut Technical Education and Career System (CTECS) – is currently recruiting for one (1) full-time Secretary 1 position at J.M. Wright Technical High School in Stamford, CT.
- Year-round position supporting the school’s guidance office
- 1st Shift
- 40 Hours per week
- 7:00 am – 3:30 pm
In your role as a Secretary 1, you will have the opportunity to:
- Perform a variety of secretarial duties;
- Typing, filing, correspondence and report writing;
- Arrange and coordinate meetings (including space and equipment);
- Meeting minutes;
- Maintain inventory of supplies and equipment;
- Perform related duties as assigned;
Comprehensive Benefit Offerings:
- Industry leading health benefits, including medical and dental coverage.
- Extensive pension plan and supplemental retirement offerings.
- Paid time off – including 13 paid holidays per calendar year.
- Professional growth and paid professional development opportunities.
- A healthy work-life balance!
- To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked one of the best Employers of 2023 – State of CT receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
Mission and Beliefs:
The mission of the Connecticut Technical Education and Career System is to provide a world-class, unique, and rigorous learning environment for high school students and adult learners that:
- Ensures both student academic success and career technical education mastery, as well as promotes enthusiasm for lifelong learning.
- Prepares students for post-secondary education, including apprenticeships and immediate productive employment.
- Engages regional, state, national and international employers, and industries in a vibrant collaboration to respond to current, emerging, and changing global workforce needs and expectations.
- Pursues and participates in global partnerships that provide CTECS students with international exposure and experience.
J.M. Wright Technical High School:
Our school is located in Stamford, Connecticut. We have students from eight towns and enroll grades 9-12. We offer nine career technical education programs in addition to our academic courses.
In order to succeed in today’s job market, students need a solid foundation of academic and technical skills. J.M. Wright is an innovative high school with a technology-rich environment that prepares students for jobs in the future. The dual curriculum allows students to pursue academic college-bound courses, while also getting real-world experience.
College and employer expectations are constantly changing. J.M. Wright stays up to date on the latest industry standards and evolves our programs to meet those needs. With the newest technology and industry professionals, we help our students succeed in whichever path they choose.
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion, and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applications may be considered.
- Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
- For assistance in applying, please visit our 'Applicant Tips on How to Apply' page.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
Important Next Step Information for After You Apply:
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
Connect With Us:
- If you have any questions pertaining to this recruitment, please contact Ethan Ives at email@example.com and reference the recruitment number.
- Follow the State of Connecticut on LinkedIn.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for performing a full range of secretarial support functions.
EXAMPLES OF DUTIES
Performs a variety of secretarial duties as described in the following areas:
- Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
- Proofreads for content;
- Edits using knowledge of grammar, punctuation and spelling.
- Designs office filing systems;
- Organizes and maintains files (including confidential files);
- Maintains, updates and reviews reference materials and manuals.
- Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
- Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
- Greets and directs visitors;
- Answers phones and takes messages;
- Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
- Scans correspondence;
- Pulls and attaches related materials;
- Reviews, routes and prioritizes mail.
- Arranges and coordinates meetings (including space and equipment);
- Writes minutes of meetings, lectures, conferences, etc. from rough draft;
- Takes notes and/or meeting minutes;
- Prepares expense accounts;
- Makes travel arrangements.
- Maintains an inventory of supplies and equipment;
- Orders supplies when necessary;
- Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
- Maintains time and attendance records;
Performs related duties as required
KNOWLEDGE, SKILL AND ABILITY
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Two (2) years of experience above the routine clerk level in office support or secretarial work.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.
- Experience performing office responsibilities and clerical tasks in a school setting;
- Experience with PowerSchool, Word, Excel, Outlook, and Google programs;
- Experience coordinating data, working with confidential and time sensitive information;
- Experience prioritizing calls, follow-up action, and field requests;
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.