STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Officer

Recruitment #230807-1308AR-001

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Introduction

Connecticut Office of the Treasurer Erick Russell

The Office of the State Treasurer exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut residents and businesses.  

We are seeking a motivated and experienced individual for the position of Fiscal/Administrative Officer to support the Unclaimed Property/ Second Injury Fund Division. 

As a State Employee, we will continue to offer Comprehensive Benefits, which include:

  • Industry leading health benefits, including medical and dental coverage;
  • Extensive pension plan and supplemental retirement offerings; 
  • Retirement healthcare offerings; 
  • Accrued vacation, personal and sick leave;
  • 13 paid holidays per calendar year; 
  • Professional growth and development opportunities; and
  • Outstanding work-life balance!

POSITION HIGHLIGHTS:

  • Schedule: Full-Time, 40 hours weekly
  • Monday through Friday
    • Centrally located in Hartford, Connecticut

    Key Responsibilities for this position include:

    • Independently performs accounting activities including, but not limited to, compiling, consolidating, maintaining, balancing, and reconciling various general ledger accounts, daily cash receipts, and Accounts Receivable records.  
    • Stop/Reissue Checks. 
    • Annually set up new UPC spreadsheets.  
    • Prepares accounting reports, monitors expenses, compiles and verifies financial statements, assists with budget preparation, prepares requisitions for approval and processing, reconciles cash and security reports, and audits examinations reports received.  
    • May participate with collecting information for auditors in support of Controller. 
    • Responsible for research and resolution of returned checks to ultimately connect with rightful owners. 
    • Independently works on special projects; performs related fiscal and administrative duties that arise.  
    • Assists in updating, implementing and maintaining policies and procedures related to areas of responsibilities. 
    • May back up UCP investments sales and cross train to book weekly workbench dividends, stock issues to KAPS, stock, mutual fund, and worthless security sales in KAPS (depending on segregation of duties),  
    • May work across state agencies to research, report, or resolve issues.  
    • Back up Cash Receipts FAA.  Other tasks as assigned by the Special Funds Administrator or Assistant Treasurer.   
    • May lead/supervise staff.

    Selection Plan

    In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
     
    In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Please ensure that your application is complete prior to submitting. NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, supervisory references, attendance records, etc., at the discretion of the hiring agency. 

    Should you have questions pertaining to any phase of this recruitment, please contact Johnette Tolliver, johnette.tolliver@ct.gov. This posting may require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications, including your SPAM/JUNK folders. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration. 

    Interviews will be limited to candidates whose experience and training most closely meet the requirements and preferred qualifications of the position. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. 

    Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to das.shrm@ct.gov.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

    EXAMPLES OF DUTIES

    • Performs a variety of professional fiscal and administrative functions;
    • Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
    • Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
    • Prepares budget reports;
    • Prepares various financial statements and statistical or narrative fiscal/administrative reports;
    • Assists in planning and implementation of financial aspects of EDP systems;
    • Utilizes EDP systems for financial records, reports and analyses;
    • Prepares or reviews grant budgets and other fiscal portions of grant applications;
    • Provides technical assistance to grantees regarding accounting procedures;
    • Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
    • Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
    • Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
    • Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
    • Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
    • May supervise support services such as stores, inventory, mailroom, security or maintenance;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Knowledge of
      • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
      • grants and contracts preparation and administration;
      • purchasing principles and procedures;
      • payroll practices and procedures;
    • Skills
      • interpersonal skills;
      • oral and written communication skills;
    • Ability to
      • prepare and analyze financial documents and reports;
      • interpret and apply statutes, regulations and administrative policies;
      • utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

    NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
    • For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
    • For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
    • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.  
    *Descriptions of these fiscal/administrative functions are attached

    PREFERRED QUALIFICATIONS

    • Ideal candidate will have a minimum of six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, financial reporting and narratives, accounts examining, and budget preparation) at least one of which must be an accounting or budgeting function. 
    • Strong oral and written communication skills.  
    • Demonstrable experience exercising independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.  
    • Demonstrable experience interpreting and applying statutes, regulations, and administrative policies. 
    • Demonstrable experience with balancing CORE-CT, Webster, and KAPS against cash receipts spreadsheet or similar balancing process.  
    • Experience with processes and retrieving or reporting information out of in KAPS, CORE, Excel, SagePro, or Quickbooks.  
    • Demonstrable experience with Accounts Receivable or Accounts Payable. 
    • Demonstrable attention to detail; 
    • Demonstrable experience solving complex accounting issues in CORE and KAPS.  
    • Familiarity with unclaimed property escheatments, securities, and accounting preferred, but not required; 
    • Experience with Workers Compensation preferred, but not required.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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