Fiscal/Administrative Assistant

Are you a motivated paraprofessional with fiscal and administrative experience?  Do you enjoy working independently as well as in a team?  If so, please read below for a great opportunity to join our team!

The Connecticut Airport Authority (CAA) invites qualified candidates to apply for the position of Fiscal/Administrative Assistant.  

ABOUT US:

The Connecticut Airport Authority (CAA), is a State of Connecticut quasi-public agency that was established to develop, improve and operate Bradley International Airport, as well as five General Aviation Airports throughout the state (Danielson, Groton-New London, Hartford-Brainard, Waterbury-Oxford and Windham airports).  It is the CAA’s mission to provide excellent customer service and top-quality facilities for its passengers while making Connecticut’s airports more attractive to new airlines, establishing new routes, and supporting Connecticut’s overall economic development and growth strategy. 

POSTITION HIGHLIGHTS:

• Full-time, 40 hours per week 
• First shift, Monday - Friday
• Located in the Finance Department at Bradley International Airport in Windsor Locks, CT
• Telework opportunities after 6 months

 WHAT'S IN IT FOR YOU?:

• We offer a competitive benefit package that includes comprehensive healthcare including medical and dental coverage, retirement plan options and paid time off (vacation, sick, personal leave and family medical leave);
• As a state employee, there are many more supplemental benefits available;
• We offer opportunities for professional and personal growth; and,
• Encourage a healthy work/life balance!

THE ROLE:

This position is responsible for a variety of duties within the Finance Department’s operations. Duties include but are not limited to:

• Receives incoming invoices from vendors.
• Matches invoices to the correct receiver and enters the payment voucher in the ERP/Accounting system (JD Edwards Financial System) to initiate payment to vendors.
• Enters all non-purchase order vouchers into JD Edwards Financial System.
• Fields and investigates calls from vendors regarding misapplied or missing payments.
• Acts as liaison to other CAA departments on accounts payable issues.
• Handles and/or enters purchase orders and receives goods or services for the Office of Finance and other CAA departments as requested.
• Tracks airline and passenger statistics utilizing spreadsheets.
• Drafts correspondence and letters as they pertain to finance duties.
• Proofreads and corrects all correspondence and reports for the Finance Department.
• Update and maintain various tracking worksheets.
• Responsible for sorting incoming mail and direct to appropriate department, assist with any FedEx or other mailings as needed, mail out invoices/statements that are not able to be emailed, assist in processing and mailing of Accounts Payable vendor payments.
• Log, copy, and scan incoming checks.
• Maintain office supply inventory.
• Assist in audit/grant requests as required.
• Performs records retention duties for the Finance Department
• Perform various clerical support duties for the Finance Department and other CAA departments as requested.
• Other related duties as required.

To Apply:

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

• Two (2) or more years of experience in accounts payable/accounts receivable; 
• Experience working with ERP/Accounting System (JD Edwards); 
• Microsoft Word, Excel, and Adobe Acrobat Skills.

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.