STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Office Assistant

Office/On-site

Recruitment #230314-7086CL-001

Introduction


Are you experienced in clerical work and interested in starting your career with the State of Connecticut?  If so, we invite you to apply to join our team with the Connecticut Technical Education and Career System – E.C. Goodwin Technical High School!

 

The State of Connecticut, Connecticut Technical Education and Career System (CTECS) is currently recruiting for an Office Assistant position at the E.C. Goodwin Technical High School located in New Britain, CT.

Comprehensive Benefit Offerings:

  • Industry leading health benefits, including medical and dental coverage.
  • Extensive pension plan and supplemental retirement offerings.
  • Paid time off – including 13 paid holidays per calendar year.
  • A healthy work-life balance! 

Position Highlights:

  • Full-time
  • First Shift
  • Monday – Friday, 7:00 AM – 3:30 PM 

In your role as an Office Assistant, you will have the opportunity too:

  • Type a variety of materials in relation to other duties or as assigned;
  • Enter and retrieve data on computers, tablets and other electronic equipment;
  • Set up and maintain office procedures, filing and indexing systems and forms for own use;
  • Compose routine correspondence;
  • Respond to inquiries from other work units or departments/agencies;
  • Other duties as assigned;

Mission and Beliefs:

The mission of the Connecticut Technical Education and Career System is to provide a world-class, unique, and rigorous learning environment for high school students and adult learners that:

  • Ensures both student academic success and career technical education mastery, as well as promotes enthusiasm for lifelong learning.
  • Prepares students for post-secondary education, including apprenticeships and immediate productive employment.
  • Engages regional, state, national and international employers, and industries in a vibrant collaboration to respond to current, emerging and changing global workforce needs and expectations.
  • Pursues and participates in global partnerships that provide CTECS students with international exposure and experience.

About E.C. Goodwin Technical High School:

E.C. Goodwin Technical High School is located in New Britain Connecticut.  We have 659 students from 9 towns and enroll grades 9-12.

 

We offer 11 career and technical education programs including: Automated Manufacturing Technology; Automotive Technology; Carpentry; Culinary Arts; Electrical; Health Technology; Hairdressing and Cosmetology; Heating, Ventilation and Air Conditioning (HVAC); Information Systems Technology; Mechanical Design and Engineering Technology; Plumbing and Heating.

Selection Plan

To Apply:

  • These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion, and merit employment rules.  Applications to this recruitment will be used to meet collective bargaining requirements.  Once any collective bargaining requirements have been met, all other applications may be considered.
  • Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting.  Please note: You will be unable to make revisions once you submit your application into the JobAps system.
  • For assistance in applying, please visit our 'Applicant Tips on How to Apply' page.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.

Important Next Step Information for After You Apply:

  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.

Connect With Us:

  • If you have any questions pertaining to this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov and reference the recruitment number. 
  • Follow the State of Connecticut on LinkedIn.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

EXAMPLES OF DUTIES

Performs the full range of general clerical duties as described in the following areas:

  • TYPING:
    • Types a variety of materials in relation to other duties or as assigned;
    • Enters and retrieves data on computers, tablets, and other electronic equipment.
  • FILING:
    • Sets up and maintains office procedures, filing and indexing systems and forms for own use.
  • CORRESPONDENCE:
    • Composes routine correspondence.
  • REPORT WRITING:
    • Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
  • INTERPERSONAL:
    • Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;
    • Responds to inquiries from other work units or departments/agencies;
    • Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;
    • May lead lower level employees in carrying out assigned clerical functions.
  • PROCESSING:
    • Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
    • Processes a variety of documents in determining routine case status;
    • Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;
    • Processes purchase requisitions/purchase orders for subsequent action;
    • Prepares payment lists and billing invoices;
    • Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;
    • Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;
    • Figures payments, costs, discounts and adjustments using prescribed methods and formulas;
    • Receives monies in various forms such as cash, checks and money orders and prepares for deposit;
    • Maintains inventory and orders supplies;
    • Uses a variety of electronic equipment to perform job functions;
Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of office systems and procedures including proper telephone usage and filing;
  • Skills
    • basic interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetical computations;
  • Ability to
    • perform a full range of clerical tasks;
    • operate office equipment which includes computers, tablets, and other electronic equipment;
    • operate office suite software;
    • schedule and prioritize workflow;
    • read and interpret complex instructions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of general clerical work experience.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience.

PREFERRED QUALIFICATIONS

  • Experience working in a high school educational environment.
  • Experience with Microsoft Office Suite.
  • Experience with PowerSchool or similar software.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.