STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Manager 1

Recruitment #230314-0126MP-001

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Introduction


The State of Connecticut, Office of the State Treasurer exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expand opportunity for State of Connecticut residents and businesses.  We are recruiting for a Fiscal/Administrative Manager 1 to work within the Management Services Division's Business Services Office. 

POSITION HIGHLIGHTS:

  • Schedule: Full-Time, 40 hours weekly
  • Monday through Friday
    • Centrally located in Hartford, Connecticut
    NOTE:  Candidates selected for interview will be required to provide their two most recent performance evaluations, along with reference information (i.e. names and contact information).

    Selection Plan

    In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

    In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  Please ensure that your application is complete prior to submitting.  

    NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, supervisory references, attendance records, etc., at the discretion of the hiring agency. Should you have questions pertaining to any phase of this recruitment, please contact Johnette Tolliver, johnette.tolliver@ct.gov.

    This posting may require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications, including your SPAM/JUNK folders. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

    Interviews will be limited to candidates whose experience and training most closely meet the requirements and preferred qualifications of the position.

    All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to das.shrm@ct.gov.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for directing a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

    EXAMPLES OF DUTIES

    AGENCY, FACILITY OR INSTITUTION:

    • Directs staff and operations of the fiscal administrative office; 
    • Coordinates, plans and manages office activities; 
    • Formulates program goals and objectives; 
    • Develops or assists in development of related policy; 
    • Interprets and administers pertinent laws; evaluates staff; 
    • Maintains contacts with individuals within and outside of unit who might impact on program activities; 
    • Coordinates fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; 
    • Assists in planning and implementation of financial aspects of EDP systems; 
    • Utilizes EDP systems for financial records, reports and analyses; 
    • Prepares programmatic fiscal administrative analysis and impact statements on proposed regulations and legislation; 
    • Directs and coordinates a variety of administrative functions such as grant administration, personnel, payroll, purchasing and contract administration; 
    • May manage support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; 
    • In a facility or institution, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; 
    • Leads the recruitment and hiring of staff, including outreach, interview and selection;
    • Performs related duties as required.

    OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

    • Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; 
    • Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; 
    • Provides direction, interpretation and guidance to state agency fiscal administrative staff involved with contracting; 
    • Reviews with state contracting agencies budgetary impact of any privatization contract and need for any budget adjustments; 
    • Works with state agency contracting staff to implement requirements of the State Contracting Standards Board; 
    • Researches, interprets and administers pertinent laws and regulations;
    • Leads the recruitment and hiring of staff, including outreach, interview and selection;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Considerable knowledge of
      • and ability to interpret and apply relevant state and federal laws, statutes and regulations;
      • principles and practices of public administration with special reference to governmental budget management and governmental accounting; 
    • Knowledge of
      • and ability to apply management principles and practices; 
      • principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; 
    • Considerable
      • interpersonal skills; 
      • considerable oral and written communication skills; 
    • Considerable ability in preparation and analysis of financial and statistical reports;
    • Ability to
      • analyze budgetary and related problems; 
      • utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Nine (9) years of experience in a combination of fiscal administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal and administrative functions are attached.

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    One (1) year of the General Experience must have been supervising professional level staff.

    NOTE: For state employees, this is interpreted at the level of a Fiscal/Administrative Supervisor or Budget Specialist.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

    PREFERRED QUALIFICATIONS

    • Experience with CORE-CT Modules or PeopleSoft systems; 
    • Experience with Payroll Grants, General Accounting, Budget, Purchasing and Agency Operations; 
    • Experience overseeing fiscal/accounting staff; 
    • Experience administering Procurement activity, including purchasing, accounts payable and accounts receivable;  
    • Experience administering asset management program; 
    • Experience reviewing and verifying complex financial documents, reports and statements.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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