STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Assistant Chief of Fiscal/Administrative Services

Recruitment #241022-0129MP-001

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Introduction


Looking to take your career to the next level at the Department of Emergency Services and Public Protection (DESPP)? If so, check out the opportunity open to state employees below!

The Department of Emergency Services and Public Protection, Fiscal Services Division is seeking to fill one (1) Assistant Chief of Fiscal/Administrative Services position located in our Central Office, 1111 Country Club Road / Middletown, CT. This is a full-time, forty (40) hours per week, Monday-Friday position with flexible hours.

In collaboration with the Agency's Chief Fiscal Officer, this position will help lead the Fiscal Services Division of DESPP, which encompasses approximately 50 employees working in the following Units: Accounts Receivable (Receivables / Special Funding / IT & Capital Bonding), Budget, Business Office (Purchasing & Procurement / Accounts Payable / Asset Management), Travel and Federal Grants & Accounting. Candidates selected for these positions are eligible to apply for telework after successful completion of their working test period, and thereafter, in accordance with the Telework Policy.
Position highlights

Examples of responsibilities include, but are not limited to:

  • Oversight of large scale purchasing and accounts payable functions through CORE-CT;
  • Liaison with Department of Administrative Services, Office of State Comptroller and Office of Policy and Management;
  • Oversight of large-scale payroll functions through CORE-CT;
  • Directing general activities of and priority setting for the Fiscal Services Division.
About DESPP

The Connecticut Department of Emergency Services and Public Protection is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.

Selection Plan

To apply

  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Important information after you apply

Candidates selected for an interview must provide the following at the time of interview:

State Employees
  • Two (2) most recent performance evaluations;
  • Completed CT-HR-13.
Additionally:
  • Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here to complete the Criminal Convictions addendum. The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records. Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process.  
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

For technical questions about the filing of your application, please contact Benjamin Beaudry at Benjamin.Beaudry@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.

EXAMPLES OF DUTIES

  • Assists in  directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;
  • Assists in coordinating, planning and managing activities;
  • Formulates program goals and objectives;
  • Develops or assists in development of related policy;
  • Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;
  • Evaluates staff;
  • Directs or assists in the direction of budget management function;
  • Maintains contacts with and acts as liaison to individuals  within and outside of state who might impact on program activities;
  • Advises agency head regarding fiscal and administrative matters;
  • Assists EDP experts in planning and implementation of financial aspects of EDP systems;
  • Utilizes EDP systems for financial records, reports and analyses;
  • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
  • Leads the recruitment and hiring of staff, including outreach, interview and selection;
  • May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
  • In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;
  • May direct a program of internal and/or external audit;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • and ability to apply management principles and practices;
    • and ability to understand and apply relevant state and federal laws, statutes and regulations;
    • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
  • Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills;
  • Considerable ability in preparation and analysis of financial and statistical reports;
  • Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. 

NOTE: See addendum for descriptions of these fiscal/administrative functions.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following:

  • Experience interpreting and complying with state and federal legislation and regulations;
  • Experience executing payment functions within defined deadlines;
  • Experience preparing for financial audits;
  • Experience leading a group of fiscal staff comprised of multiple (more than one) titles and job classes.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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