STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Clerk Typist

Recruitment #230206-2008CL-001

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Introduction


Do you want to make a difference while participating in a dynamic environment in the public sector? If so, we want you to join us! 

The State of Connecticut, Connecticut Siting Council (CSC) has an exciting position available to join our team as a Clerk Typist. This position will be located in New Britain, CT. 

Position Highlights
This position will work first shift, 40 hours per week, on a Monday to Friday schedule with telework available.

In this role, you will have the opportunity to: 
  • Provide clerical support to technical staff.
  • Process and maintain records of energy and telecommunications facilities.
  • Aid in maintaining the agency website.
  • Prepare agency receipts, deposits, inventories, purchase orders, invoices, etc.
  • Maintain status spreadsheets and databases for various filing types.
  • Compile compliance audit information for energy and telecommunications facilities.
  • Act as back up to Office Assistant and Fiscal Administrative Officer, as necessary.
  • Draft various correspondence, spreadsheets and reports. 
  • Perform additional related responsibilities as required.
State of Connecticut employees participate in a competitive benefits plan that includes: 
  • Excellent health and dental coverage;
  • A generous retirement plan;
  • Paid time off;
  • A healthy work/life balance!
Discover the opportunity to: 
  • Engage in a rewarding career;
  • Assist our employees so they can achieve success;
  • Make a difference in the public sector;
  • Work together in a collaborative team environment. 
About Us
The Connecticut Siting Council (CSC) is a small administrative agency that balances the public need for energy and telecommunications facilities at the lowest reasonable cost to consumers with the need to protect the environment and ecology of the state.  We are recruiting for a Clerk Typist position to assist the efficiency of agency operations. 

Learn more about how you can make an impact with the State of Connecticut:
            

Selection Plan

Application Process:
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Interviews will be limited to candidates whose experience and training most closely meets the requirements of the position. 

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

Contact Information:
Should you have any questions pertaining to this recruitment, please contact Nick Naples at Nicholas.Naples@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, this class is accountable for performing a full range of general clerical functions including basic processing, reception, filing, record keeping, bookkeeping and typing.

EXAMPLES OF DUTIES

1. TYPING: Using a typewriter, personal computer and other electronic equipment types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; reviews and corrects drafts for conformance with originals; enters and retrieves data on personal computers and computer terminals.

2. FILING: Maintains logs; sets up and maintains records and files according to established procedures; (e.g. alpha, numeric or chronological order); searches files for information.

3. CORRESPONDENCE: Prepares and sends out standard form letters making minor revisions or additions.

4. REPORT WRITING: Compiles information from standard sources and prepares reports.

5. INTERPERSONAL: Answers phone, transfers calls and takes messages; receives and directs visitors; handles routine requests for information, procedural guidelines or assistance over the telephone or in person; (e.g. counter, reception and/or information desk).

6. PROCESSING: Receives, sorts and distributes mail; performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials), reviews materials for accuracy and completeness (ensures categorical information is completed as required), makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; does routine posting to ledgers, account books or other records; receives payments for licenses, bills, applications, fines and fees, etc.; prepares, totals and balances receipts; prepares cash transmittal/deposit slips; types and prepares purchase requisitions, orders or billing invoices according to established procedures; assists in or maintains inventory and orders supplies; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of office procedures including proper telephone usage and filing; knowledge of spelling, punctuation and grammar; skill in typing a variety of materials; basic interpersonal skill; basic oral and written communication skills; basic skill in performing arithmetical computations; ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment; ability to perform basic clerical tasks such as coding, sorting, alphabetizing and numeric ordering.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) months as a Typist or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Graduation from high school with coursework in typing.

PREFERRED QUALIFICATIONS

  • Experience working in a team-oriented environment.
  • Experience working front of office.
  • Experience providing customer service to both internal and external stakeholders.
  • Experience communicating with the general public through email, phone and in person.
  • Experience organizing office supplies and meeting deadlines.
  • Experience prioritizing and handling two or more tasks at a time.
  • Experience using Microsoft Office Suite, including Word and Excel in your day-to-day work.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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