STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Payroll Officer 1

Hybrid Schedule

Recruitment #230202-6146AR-001

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Introduction


Do you have experience supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation?
If so, come join our team!

The State of Connecticut, the Department of  Developmental Services (DDS)- Central Office, is currently accepting applications from qualified State employees for the position of Payroll Officer 1.

Comprehensive Benefit Offerings: 
  • As a State employee, we offer the same competitive benefits you are accustomed to. We encourage a healthy work-life balance for all employees!
    The Role:
    • Job duties include, but are not limited to:
    • Schedule, assign, oversee and review work of staff; 
    • Provide staff training and assistance; 
    • Conduct performance evaluations; 
    • Determine priorities and plan unit work; 
    • Establish and maintain unit procedures; 
    • Develop or make recommendations on development of policies and standards; 
    • Act as liaison with other operating units, agencies and outside officials regarding unit policies and procedures.
    Position Highlights:
    • Part of the Payroll/Benefits Unit.
    • Location: DDS Office in Cheshire, CT.                           
    • 40 hours per week position. Monday through Friday.  However, must be flexible in order to meet the needs of the agency.

      Selection Plan

      These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applicants may be considered.

      To Apply:
      • In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
      • If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Jennifer Borenski, EEO Specialist 2 at (860) 418-6143 or Jennifer.Borenski@ct.gov.
      • This position may be subject to Federal requirements for COVID 19 Vaccination Immunization.
      • Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
      • For assistance in applying, please visit our Applicant Tips on How to Apply page.
      • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
      • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
      • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
      Important Next Step Information for After You Apply:
      • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
      • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
      • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
      • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
      • Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
      Connect With Us:
      • If you have any questions pertaining to this recruitment, please contact Anamaria Giangarra at Anamaria.giangarra@ct.gov and reference the recruitment number. 
      • Follow the State of Connecticut on LinkedIn.

      PURPOSE OF JOB CLASS (NATURE OF WORK)

      In a State agency, facility or institution, this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.

      EXAMPLES OF DUTIES

      Schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares reports and correspondence; reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments; prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments; supervises reconciliation of payroll deductions and coding of payroll expenditures; supervises maintenance of time records including issuing semi-annual leave balances; supervises control and distribution of paychecks; answers employees questions relating to payroll; may compile payroll expenditure data for budget preparation; may provide information and process paperwork regarding employee fringe benefits; performs related duties as required.

      KNOWLEDGE, SKILL AND ABILITY

      Considerable knowledge of relevant agency policies and procedures; considerable knowledge of and ability to apply relevant state and federal laws, statutes and regulations; knowledge of and ability to apply state payroll policies and procedures; knowledge of uses of office machinery used in accounting work; some knowledge of governmental accounting as it applies to payroll; considerable skill in performing arithmetical computations; interpersonal skills; oral communication skills; supervisory ability.

      MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

      Five (5) years of experience in complex clerical work in accounting or payroll.

      MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

      Two (2) years of the General Experience must have had payroll preparation as the principal responsibility.

      NOTE: For state employees, this will be interpreted at the level of payroll clerk.

      MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

      College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

      PREFERRED QUALIFICATIONS

      • Experience with payroll preparation.
      • Experience with payroll terminology, practices and procedures.
      • Experience with CORE-CT processing benefits billing.
      • Experience with auditing Payroll, including basic accounting procedures.
      • Experience with web-based resources including Microsoft Office Suite - Word, Excel, Teams and Outlook.
      • Experience handling applicable contract guidelines.
      • Experience understanding and transacting on complex oral and written instructions.

      SPECIAL REQUIREMENTS

      Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

      Conclusion

      AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

      The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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