STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Secretary 1

Recruitment #230127-6976CL-001

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Introduction


Are you passionate about helping others and making a difference?
The Connecticut Department of Emergency Services and Public Protection is seeking a highly motivated individual to deliver support for our State Police Troop!

The State of Connecticut, Department of Emergency Services & Public Protection (DESPP) is recruiting for a Secretary 1 to join our team within the Connecticut State Police, Troop H located in Hartford, CT. The Secretary 1 at the troop level is a vital team member of troop operations and supports law enforcement services.

Position Highlights
The schedule for this position is Monday-Friday 8AM-4:30pm.

Some key responsibilities include: 
  • Scanning sensitive police reports, ensuring police reports contain all of the appropriate information, tracking information, etc.
  • Interacting with the public when they request police reports and other information both in person and via telephone, understanding of the state documentation retention policy, arranging and coordinating meetings for the barracks commander.
State of Connecticut employees participate in a competitive benefits plan that includes: 
  • Excellent health and dental coverage;
  • A generous retirement plan;
  • Paid time off;
  • A healthy work/life balance!
Discover the opportunity to: 
  • Engage in a rewarding career;
  • Assist our employees so they can achieve success;
  • Make a difference in the public sector;
  • Work together in a collaborative team environment.  
OUR MISSION:
DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology. 

In striving to accomplish our mission, we will embody our core values with great PRIDE: 
• Professionalism through an elite and diverse team of trained men and women. 
• Respect for ourselves and others through our words and actions. 
• Integrity through adherence to standards and values that merit public trust. 
• Dedication to our colleagues, our values, and to the service of others. 
• Equality through fair and unprejudiced application of the law.
Watch the video below to learn about the benefits of working for the State of Connecticut!
            

Selection Plan

Please Note: Current state/agency employees wishing to apply for this vacancy as a transfer must submit an application.

This posting will be used to create a pool of candidates to fill future vacancies as they occur. Locations include:

Western District

  • Bridgeport - Troop G / Canaan - Troop B / Litchfield - Troop L / Southbury - Troop A

Central District 

  • Bethany - Troop I / Hartford Bradley Airport - Troop H / Westbrook - Troop F

Eastern District 

  • Colchester - Troop K / Danielson - Troop D / Montville - Troop E / Tolland - Troop C
To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Important Information After You Apply:
  • Candidate selected for an interview must provide the following at the time of interview:
State Employees: 
  • Two (2) most recent performance evaluations 
  • Cover letter 
  • Completed CT-HR-13 
Non-State Employees: 
  • Two professional reference's contact information including name, email and phone number.
  • Completed CT-HR-13 
  • Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here CT-HR-13 to complete the Criminal Convictions addendum. The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records. 
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Nick Naples at Nicholas.Naples@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, this class is accountable for performing a full range of secretarial support functions.

EXAMPLES OF DUTIES

  • Support law enforcement services.
  • Establish and maintain office procedures.
  • Maintain and oversee the maintenance of office records and logs.
  • Act as the liaison with other operating units, agencies, and outside officials regarding agency policies and procedures.
  • Prepare various reports.
  • Process judicial court paperwork.
  • File, record-keep, bookkeep, and type various documents.
  • Proofread documents for accuracy.
  • Create and maintaining office filing systems.
  • Process departmental memos and reports.
  • Maintain an inventory of supplies and equipment.
  • Perform related duties as required. 

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • office systems and procedures;
    • proper grammar, punctuation and spelling;
  • Knowledge of business communications;
  • Some knowledge of business math;
  • Skills;
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • schedule and prioritize office workflow;
    • operate office equipment which includes computers, tablets, and other electronic equipment;
    • operate office suite software;
    • take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience.

PREFERRED QUALIFICATIONS

  • Experience working for a law enforcement agency;
  • Experience analyzing confidential information including COLLECT information, criminal records, police reports for active criminal investigations, and crime scene photographs; 
  • Experience working with Microsoft Office programs including Word, Excel, Powerpoint, One Drive and Outlook; 
  • Experience managing confidential paperwork in an office environment including personnel files and legal documents;
  • Experience maintaining confidentiality surrounding classified information; 
  • Experience communicating with internal and external stakeholders over the phone, through email, and in person. 

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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