Connecticut StateDepartment of Administrative Services

Payroll Clerk (Three-Shift Operations)

Hybrid

Recruitment #230109-6154CL-001

Introduction


The State of Connecticut, Department of Children and Families (DCF), Fiscal Services Division is seeking to fill one (1) Payroll Clerk (Three-Shift Operations) position located in our Central Office, 505 Hudson Street, Hartford, CT.

The Role:
  • Report to a Payroll Officer
  • Prepare biweekly regular, overtime and supplemental payrolls
  • Review employee timecards and timesheets for accuracy and completeness 
  • Post changes and/or adjustments to master files
  • The DCF Payroll Unit is responsible for providing a full range of payroll and benefit services to over 3,000 bargaining unit, confidential, and managerial employees at all DCF locations throughout the state
The Schedule:
  • Full-time
  • 40 hours per week
  • Monday - Friday
  • 8:30 a.m. - 5:00 p.m.
  • Central Office, Hartford, CT 
State of Connecticut employees participate in a competitive benefits plan that includes: 
Excellent health and dental coverage; 
A generous retirement plan; 
Paid time off; 

Discover the opportunity to: 
  • Engage in a rewarding career; 
  • Assist our employees so they can achieve success; 
  • Make a difference in the public sector; and 
  • Work together in a collaborative team environment.  
About the State of Connecticut: 
Living in Connecticut allows you to live with mountains, forests, ocean fronts, rivers, and a wonderful green countryside right at your doorstep. The state has charm, elegance, and a high standard of living. Our school systems offer an outstanding education, and our communities are among the safest in the country. Connecticut experiences all four seasons and gives you the option to choose living in sophisticated country-life or living in the center of a lively city. 

We encourage you to come see all that Connecticut has to offer by joining the DCF team! 

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

Application Process:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This position may be subject to Federal requirements for COVID 19 Vaccination Immunization.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Contact Information:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. 

Should you have any questions pertaining to this recruitment, please contact Christopher Lavallee at Christopher.Lavallee@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Departments of Children and Families, Correction, Veterans Affairs, Developmental Services, Emergency Services and Public Protection, and Mental Health and Addiction Services this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and for independently performing various payroll support activities.

EXAMPLES OF DUTIES

  • Prepares biweekly regular, overtime, and supplemental payrolls;
  • Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
  • Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g., new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
  • Calculates gross wages;
  • Notes deductions on worksheets and deduction summary sheets;
  • Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system;
  • Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.;
  • Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
  • Verifies check register and printouts from Central Payroll against worksheets and records;
  • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
  • Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
  • Calculates and processes retroactive payments, collective bargaining increases and annual increments;
  • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
  • Verifies provider checks issued by Office of State Comptroller against own records;
  • Verifies providers' bills in same manner;
  • Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases;, overtime, shift differential and holiday pay restrictions, etc.);
  • Responds to employee inquiries regarding paychecks and payroll practices and procedures;
  • Maintains various records and files for payroll data and forms;
  • May calculate workers' compensation and/or retirement payments;
  • May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
  • May consult division or facility supervisors regarding employee time recorded;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • payroll terminology, practices and procedures;
    • basic accounting and bookkeeping principles and procedures;
    • general office procedures;
  • Skills
    • basic interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetic computations;
  • Ability to
    • read, understand and apply applicable contract guidelines and regulations;
    • maintain records and files;
    • follow complex oral and written instructions;
    • operate office equipment which includes computers, tablets, and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must been as a State of Connecticut Payroll Clerk (class code 6157).

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience compiling and analyzing payroll data, and reviewing for accuracy and completeness
  • Experience utilizing CORE-CT (PeopleSoft)
  • Experience utilizing Kronos or similar time and attendance software
  • Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines
  • Experience working in Microsoft Office, with knowledge of Excel and Word

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification at the time of appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.