The State of Connecticut, Paid Family and Medical Leave Insurance Authority (the "Authority"), has an anticipated opportunity for an Accounts Examiner. The Accounts Examiner will report to and work closely with the Contribution and Compliance Manager. Under the direction of the Contribution and Compliance Manager, this role will work with Authority staff, vendor partners, and other state agencies to perform the operations of the contribution collection system, as well as prepare financial reporting related to that system in order to achieve the goals and objectives of the Authority.
About the Authority:
- 40 hours per week
The Paid Family and Medical Leave Insurance Authority is a quasi-governmental agency formed by statute and signed into law by Governor Ned Lamont in 2019. Its mission is to help Connecticut’s workforce navigate health challenges and life changes with greater financial security.
Through a trust funded by employees, the Authority makes benefits payments to eligible employees
when either the employee or their family member takes a leave from work to care for themselves or a family member.
What We Can Offer You: We participate in a competitive benefits package that includes comprehensive healthcare coverage, retirement plan options, paid time off, and so much more. We encourage a healthy work-life balance for all employees!
Important Information After You Apply:
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Connect With Us:
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact firstname.lastname@example.org.
EXAMPLES OF DUTIES
- Examines daily payment and cash files received, runs revenue reports for reconciliation, and reviews discrepancies
- Exports data from multiple programs to create high level payment analysis reports.
- Creates and maintains excel spreadsheets, utilizing macros, pivot tables, and VLOOKUPS to provide summary reporting
- Resolves returned items, research non-sufficient funds (NSF) payments, and applies NSF fee.
- Reconciles and balances contribution payments received via various payment methods to banking records, employer records, and accounting records ( daily, monthly, & annually to correct accounts as appropriate.
- Research unapplied and suspended contribution payments from employers, research nonpayment from employers, issues credits or refunds, answers questions about balances, reconciles suspense accounts.
- Examines employer contribution data issues; may interact directly with employers where necessary.
- Reviews underpayment and overpayments on accounts resulting in refunds and or bills for processing
- Monitors fund recovery and non-compliance case management queue by reviewing employer inquiries and examining payroll records.
- Utilizes EDP systems for the operating and financial summary reports as developed for the Authority at regular intervals as determined by the CEO, COO, and the Authority’s Board of Directors.
- Works at the Contribution and Compliance Manager’s direction to provide support for the Authority and the Trust Fund for all financial audits.
- Supports all contribution reconciliation and audit processes for the Authority and the Trust fund, in partnership with key interfacing agencies, partners, or third-party administrators.
- Audits employer registration information.
- Performs any related duties as required.
This list of duties is not intended to be all-inclusive and may be expanded to include other duties and responsibilities that the Authority may deem necessary from time to time and as the Authority’s work and responsibilities demand.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of and ability to apply professional accounting and auditing principles and practices; knowledge of and ability to apply relevant statutes and regulations; interpersonal skills; oral and written communication skills; ability to analyze financial records, documents and reports; ability to prepare comprehensive reports including narrative and statistical sections; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Six (6) years of experience in accounting or auditing.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been at the paraprofessional level. Work at the paraprofessional level requires the exercise of some independent judgment in applying basic accounting principles and may be compared to the level of a full charge bookkeeper. For state employees this is the level of Assistant Accountant.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training in Accounting or a closely related field may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in Accounting may be substituted for one (1) additional year of the General Experience.
3. Certification in any of the following may be substituted for one (1) year of the General and Special Experience: Certified Public Accountant, Certified Internal Auditor.
4. Two (2) years of experience as an Assistant Accountant may be substituted for the General and Special Experience.
- Experience using Generally Accepted Accounting Principles (GAAP)
- 3 years of experience in a complex financial environment
- Experience working in a community foundation, trust fund, or government agency with receipts of over $100 million
- Experience in identifying and recommending opportunities to improve in reconciliation processes for operational efficiency and improvement opportunities
- Experience with Microsoft Excel including creating and developing spreadsheets, using macros, pivot tables, VLOOKUP, and importing and exporting data
- Experience using verbal and written communication with internal and external customers
- Experience using Mathematical and analytical skills
- Experience managing multiple (more than 1) assignments with orientation to detail
- Experience in banking with understanding of Automated Clearing House (ACH), credit card and payment processes
- Experience with virtual auditing
- Experience with Salesforce
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.