The State of Connecticut Military Department (CTMD) is accepting applications for an Payroll Clerk position located at the Governor William A. O'Neill Armory in Hartford, CT. This position is first-shift, Monday through Friday, 8:00 AM to 4:30 PM (40 hours/week).
The CTMD is a unique dual-status agency, having both a federal and state missions. The CTMD's primary public responsibilities are (1) to train, resource and coordinate state emergency response assets and (2) to plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster. The CTMD is committed to conducting military operations in an environmentally friendly manner.
We offer an excellent salary and a competitive state benefits package that includes healthcare and dental coverage, a retirement plan, as well as paid time off, dedicated parking and more!
State employees currently holding the above title or those who have previously attained permanent status in the class may apply for a lateral transfer.
Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application into the State of Connecticut JobAps system. Applicants who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity. NOTE: In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. At the discretion of the hiring agency, a resume may be required later in the recruitment and selection process.
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
During the recruitment process, applicants may be required to submit additional documentation supporting their qualifications. These documents may include a resume, college or trade school transcripts and performance evaluations. Interviews will be limited to applicants whose experience and training most closely meet the requirements of the position. The recruitment process may require more than one interview.
NOTE: In addition to the checking of references and of facts stated in the application, a federal background investigation of each candidate may be made before individuals are certified for permanent appointment to the position.
All applications must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests and any other questions pertaining to this recruitment should be made to MIL.HR@ct.gov, (860) 548-3246.
Due to the anticipated volume of applications for this opportunity, CTMD will not provide confirmation of receipt or status during the recruitment process. Your application may be used for future CTMD opportunities for this job classification.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and performing various payroll support activities.
EXAMPLES OF DUTIES
Prepares biweekly regular, overtime, and supplemental payrolls: reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); calculates gross wages; notes deductions on worksheets and deduction summary sheets; prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; prepares and totals various deduction worksheets, e.g. Credit Union, Medical and/or Insurance Providers, etc.; prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; verifies check register and printouts from Central Payroll against worksheets and records; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; calculates and processes retroactive payments, collective bargaining increases and annual increments; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; verifies provider checks issued by Office of State Comptroller against own records; verifies providers' bills in same manner; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms; may calculate workers compensation and/or retirement payments; may calculate and monitor payroll deductions for court ordered wage executions (garnishments); may consult division or facility supervisors regarding employee time recorded; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have involved payroll preparation.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.
- Experience working with
Peoplesoft performing payroll and benefit functions.
- Experience entering and auditing timesheet records.
- Experience preparing and analyzing payroll reports.
- Experience calculating and processing retroactive
payments as well as termination and retirement accruals payouts.
- Experience responding to employee inquiries regarding
benefits and compensation information.
- Experience meeting multiple deadlines for competing
- Experience working with
Microsoft Office Suite, Word, Excel, Outlook, Teams.
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.