The State of Connecticut Military Department (CTMD) is accepting applications for an Payroll Officer 1 position located at the Governor William A. O'Neill Armory in Hartford, CT. This position is first-shift, Monday through Friday, 8:00 AM to 4:30 PM (40 hours/week).
The CTMD is a unique dual-status agency, having both a federal and state missions. The CTMD's primary public responsibilities are (1) to train, resource and coordinate state emergency response assets and (2) to plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster. The CTMD is committed to conducting military operations in an environmentally friendly manner.
We offer an excellent salary and a competitive state benefits package that includes healthcare and dental coverage, a retirement plan, as well as paid time off, dedicated parking and more!
State employees currently holding the above title or those who have previously attained permanent status in the class may apply for a lateral transfer.
Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application into the State of Connecticut JobAps system. Applicants who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity. NOTE: In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. At the discretion of the hiring agency, a resume may be required later in the recruitment and selection process.
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
During the recruitment process, applicants may be required to submit additional documentation supporting their qualifications. These documents may include a resume, college or trade school transcripts and performance evaluations. Interviews will be limited to applicants whose experience and training most closely meet the requirements of the position. The recruitment process may require more than one interview.
NOTE: In addition to the checking of references and of facts stated in the application, a federal background investigation of each candidate may be made before individuals are certified for permanent appointment to the position.
All applications must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests and any other questions pertaining to this recruitment should be made to MIL.HR@ct.gov, (860) 548-3246.
Due to the anticipated volume of applications for this opportunity, CTMD will not provide confirmation of receipt or status during the recruitment process. Your application may be used for future CTMD opportunities for this job classification.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a State agency, facility or institution, this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.
EXAMPLES OF DUTIES
Schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares reports and correspondence; reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments; prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments; supervises reconciliation of payroll deductions and coding of payroll expenditures; supervises maintenance of time records including issuing semi-annual leave balances; supervises control and distribution of paychecks; answers employees questions relating to payroll; may compile payroll expenditure data for budget preparation; may provide information and process paperwork regarding employee fringe benefits; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of relevant agency policies and procedures; considerable knowledge of and ability to apply relevant state and federal laws, statutes and regulations; knowledge of and ability to apply state payroll policies and procedures; knowledge of uses of office machinery used in accounting work; some knowledge of governmental accounting as it applies to payroll; considerable skill in performing arithmetical computations; interpersonal skills; oral communication skills; supervisory ability.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Five (5) years of experience in complex clerical work in accounting or payroll.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have had payroll preparation as the principal responsibility.
NOTE: For state employees, this will be interpreted at the level of payroll clerk.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
Preference will be given to candidates with at least 2 Years of experience:
- Performing payroll and benefit functions for 3 or more bargaining units.
- Entering and auditing timesheet records in CORE-CT (PeopleSoft).
- Utilizing the CORE-CT (PeopleSoft) Payroll module, Enterprise Performance Management (EPM), or Statewide Analytical
Reporting System (STARS) to prepare and analyze payroll reports.
- Calculating and processing additional payments such as longevity, merit bonuses, retroactive, retirement accruals, and termination payouts.
- Responding to employee inquiries regarding
benefits and compensation information.
- Meeting multiple deadlines for competing
- Working with Microsoft Word and Excel.
- In a supervisor or lead role.
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.