Introduction
The State of Connecticut,
Department of Aging and Disability Services (ADS), offers a myriad of programs
and services to assist older adults and people with disabilities. Our programs, policies and practices are
designed to deliver integrated aging and
disability services responsive to the needs of Connecticut citizens; provide
leadership on aging and disability issues statewide; provide and coordinate
aging and disability programs and services in the areas of employment,
education, independent living, accessibility and advocacy; advocate for the
rights of Connecticut residents with disabilities and older adults; and serve
as a resource on aging and disability issues at the state level.
The ADS is currently recruiting for a Fiscal/Administrative Officer within the Bureau of Disability
Determination Services (DDS).
This position is located at 309 Wawarme Avenue in Hartford. The work schedule is first shift, Monday
through Friday. The position number is
89491. This position is open to State of Connecticut employees only.
The DDS unit is responsible for deciding medical
eligibility for the Social Security Disability Insurance and Supplemental
Security Income programs. These programs provide cash benefits and medical
insurance to individuals who are unable to maintain employment due to the
severity of their disabilities.
In this role you will discover the opportunity to:
- Be responsible for federal reporting to the Social Security
Administration, including the monthly obligation report and quarterly reports;
- Utilize the Automated Standard Application for Payments (ASAP)
system;
- Process reporting completions;
- Audit medical evidence and consultative exam payments;
- Utilize CORE-CT to approve vouchers and run EPM reports;
- Ensure payments for operating expenses are in compliance with
contract provisions; and
- Act as liaison for cleaning service and building maintenance
service.
As a state
employee, we offer the same competitive benefits you are accustomed to. We encourage a
healthy work-life balance for
all employees!
Our mission is to maximize opportunities for the independence and well-being of people with
disabilities and older adults in Connecticut.
Selection Plan
In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
Candidates who meet the Minimum
Qualifications, as listed on the job opening, will be considered for this role,
as determined by qualifications stated on the submitted
application.
The minimum experience and training requirements
must be met by the close date on the job opening, unless otherwise
specified.
The immediate vacancy is listed above, however,
applications to this recruitment may be used for future vacancies in this job
class.
All application materials must be received by the
recruiting agency by the time specified on the job opening for the position for
which you are applying. Late applications may not be submitted and will not be
considered. Exceptions are rare and limited to documented events that
incapacitate a candidate during the entire duration of the job posting time
period. It is the candidate’s obligation and responsibility to request an
exception and provide a legally recognized justification to accommodate such
exception. Requests should be made to DAS.SHRM@ct.gov.
This position will be filled in accordance with
contractual language, reemployment, SEBAC, transfer, promotion and merit
employment rules.
This posting may require completion of additional
referral questions (RQs). You can access these RQs via an email that will be
sent to you after the posting's closing date or by visiting your JobAps
Personal Status Board (Certification Questionnaires section). Your responses to
these RQs must be submitted by the question's expiration date. Please regularly
check your email and JobAps Personal Status Board for notifications. Please
check your SPAM and/or Junk folders on a daily basis in the event an email
provider places auto-notification emails in a user's spam.
Although applicants will receive correspondence
via email, as a backup they are also encouraged to sign on to their Personal
Status Board on a daily basis to monitor their status, view all emailed notices
and complete tasks required in the recruitment process.
Due to the volume of applications anticipated, we
are unable to provide confirmation of receipt or status during the recruitment
process. Updates will be provided through your JobAps portal account.
In order to comply with Public Act 21-69, the State of
Connecticut is no longer asking for resumes during the initial application
process.
Note: At any point during the recruitment
process, applicants may be required to submit additional documentation which
support their qualification(s) for this position. These documents may
include: a cover letter, resume, transcripts, diplomas, performance
reviews, attendance records, supervisory references, licensure, etc., at the
discretion of the hiring agency. Applicants must meet the minimum qualifications
as indicated to apply for this position.
Should you have questions pertaining to this
recruitment, please contact Doreen Clemson at Doreen.Clemson@ct.gov or (860) 785-9855.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.
3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
*Descriptions of these fiscal/administrative functions are found here.
PREFERRED QUALIFICATIONS
Our preferred candidate will possess the following:
- Experience with purchasing principles and procedures for governmental budgets.
- Experience creating financial record tracking spreadsheets in Excel.
- Experience running and reviewing financial reports to determine allowable expenditures.
- Experience with PeopleSoft CORE-CT Financials.
- Experience tracking costs involving federal and state fiscal years.
- Experience tracking federal and state costs over three fiscal years.
- Experience communicating with diverse backgrounds internally and externally.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.