STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Medical Records Clerk

Recruitment #220726-6842CL-001

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Introduction


The State of Connecticut, Office of the Chief Medical Examiner (OCME) is a free-standing. modern facility located on the UCONN Health Center Campus in Farmington, CT.  The office is a state-wide medical examiner system charged with the investigation of sudden and unexpected deaths that, by statute, fall under our jurisdiction. Our agency operates 24/7/365 performing these death investigations.
  

We are recruiting for one (1) Medical Records Clerk to work in the Medical Records Unit.  This unit is involved with the creation, organization, quality assurance, maintenance and release of death certificates, autopsy reports and other documents that pertain to our death investigations.  The incumbent in this role will be responsible for performing the following duties:

  • Types medical forms, reports and summaries from rough copy or electronic recording devices;
  • Checks all documentation for correct patient name and number, completion of data and authorized signature; files paperwork in chronological order within appropriate section of patient folders; 
  • Maintains physical folders and contents; maintains patient’s records and notes whether reports have been filed at required intervals;
  • Scans paper documents to electronic medical record;
  • Processes release of medical records, processes paper/electronic records, answering multiline phone system, processes mail and payments, replying to messages.  
  • Communication within agency and outside of the agency, filing, sorting, stamping, documenting, typing, lifting, bending, stretching, climbing; and,
  • Performs any and all related duties as required.
We offer competitive benefits which includes health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave.

Selection Plan

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position.  These documents may include:  a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign onto their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to jsanz@ocme.org.

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office: jsanz@ocme.org, 860-679-3982.

NOTE: The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for the typing, processing and maintenance of patient files and for the monitoring of documentation deadlines.

EXAMPLES OF DUTIES

Types medical forms, reports and summaries from rough copy or electronic recording devices; checks all documentation for correct patient name and number, completion of data and authorized signature; performs routine coding of information supplied by physicians and translated according to comprehensive reference guidelines; files paperwork in chronological order within appropriate section of patient folders; maintains physical folders and contents; maintains patient rosters for different disciplines (psychiatric, nursing, social work, rehabilitation, treatment plans) and notes whether reports have been filed at required intervals; maintains separate Medicaid/Medicare file and submits forms to physician or nursing staff for medical notation before periodic deadlines for continuation of coverage; follows periodic deadlines for reminding accountable staff of such requirements as physical exams, weight and blood pressure checks, lab work, X-rays, medication renewal, recertification of admission; may schedule patient appointments; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of office systems and procedures including proper telephone usage and filing; knowledge of medical or psychiatric terminology as appropriate to the position; oral and written communication skills; skill and accuracy in typing; basic interpersonal skills; ability to operate office equipment which includes personal computers or other electronic equipment; ability to follow written and oral instructions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of clerical experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in a medical or psychiatric environment as appropriate to the position.

PREFERRED QUALIFICATIONS

  • Experience with relevant federal and state laws and regulations;
  • Experience processing telephone interviews with accurate documentation;
  • Oral and written communication skills;
  • Experience utilizing medical terminology;
  • Experience reviewing medical records for accuracy, scanning, documenting and uploading;
  • Experience working in a Hospital Medical records department , including release of records;
  • Experience  with office systems and procedures, including use of office equipment;
  • Experience with Microsoft Office suite with emphasis on Excel, Word, Outlook;
  • Experience using a multiline telephone;
  • Experience communicating with clients and customers.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

WORKING CONDITIONS

Incumbents in this class in a state hospital may have significant exposure to such things as communicable/infectious diseases and/or risk of injury from assaultive and/or abusive clients and may be exposed to moderately disagreeable conditions.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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