Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Supervisor

Hybrid

Recruitment #220623-0083AR-001

Introduction


Are you a current State of Connecticut employee/fiscal professional looking to tackle a leadership role? If so, this may be the opportunity for you!

The Department of Social Services (DSS), is currently recruiting for one (1) Fiscal/Administrative Supervisor role that will be located in Hartford. Additionally, this is a full-time, 40 hours/week, Monday - Friday, 8:00 am - 4:30 pm position.

In this role, we would entrust you to supervise staff engaged in a variety of fiscal and administrative functions. Along with other duties as needed, we would have you:
  • Supervise the administration of all contracts and procurement functions within the Contract Administration Unit 
  • Ensure compliance with department policies and procedures
  • Determines priorities and plan unit work
We offer the same competitive benefits you are accustomed to including healthcare coverage, retirement plan, paid time off, including 12 paid holidays per calendar year in addition to vacation, sick and personal leave accruals. Also, group life insurance and other supplemental benefits. We encourage a healthy work/life balance to all employees.

We hope you take this opportunity to continue your career with us and make an impact by serving your state! 

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.    

Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. If selected for further consideration, State employees may be required to provide last 2 service ratings last 2 attendance records. Applicants must meet the minimum qualifications as indicated to apply for this position.  

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board  (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.

The Department of Social Services participates in E-Verify, which is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States.

If you have any questions regarding this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

 

EXAMPLES OF DUTIES

Duties include, but are not limited too: 
  • Supervision, oversight and administration of all contracts and procurement functions within the Contract Administration Unit, including development and preparation of contracts for the department and ensuring that the department complies with policies and procedures pertaining to contracting promulgated by the Office of Policy and Management (OPM) and that all contracts contain the requisite contract provisions, as directed by OPM and the Attorney General's Office
  • Identifying and facilitating contract variations to achieve improved performance measures and outcomes, while maintaining compliance
  • Supervision, oversight and administration of all purchasing functions within the Purchasing Unit and ensuring  that purchasing functions are provided for the agency including the purchase and leasing of equipment, supplies, and services for the continued operation of the department and in support of employees, clients, and program operations in accordance with State guidelines and State statutes
  • Schedules, assigns, oversees and reviews work of staff
  • Provides staff training and assistance
  • Conducts performance evaluations
  • Determines priorities and plans work
  • Establishes and maintains procedures
  • Develops or makes recommendations on development of policies and standards
  • Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures
  • Prepares reports and correspondence
  • Ability to utilize EDP systems for financial records, reports, and analyses
  • Supervisory ability
  • Responsible for overseeing the day to day operations, administration and performance of the Contract Administration and Purchasing Unit with management direction
  • Performs related duties as required
  • Additional information here

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll; considerable knowledge of relevant agency policies and procedures; considerable knowledge of relevant state and federal laws, statutes and regulations; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; knowledge of types, characteristics and sources of supply and market factors of assigned commodities; knowledge of business law as it applies to purchasing contracts and sales; knowledge of payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

3. For State Employees experience as a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

The preferred candidate must have the following experience and provide evidence of the following experience on their application:
  • Experience in grants management, contract development and administration, including the full procurement process
  • Grants or contracts solicitation experience for various awards of cost effective performance based contracts
  • Experience identifying and facilitating contract variations to achieve improved vendor performance measures and outcomes
  • Experience with medical and healthcare related contracts
  • Experience interpret relevant State and Federal laws, statutes and regulations
  • Experience in CORE-CT/PeopleSoft Financials Contract Management System, Procurement Contracts, Purchasing, Accounts Payable, Suppliers and EPM modules
  • Experience or coursework in budget preparation
  • Experience with purchasing principles and procedures and State laws and regulations as it applies to purchasing contracts and experience in purchasing of supplies, equipment and contractual services
  • Working experience in computer software including Microsoft Word, Excel, and Power Point. (i.e. creating formulas, pivot tables, etc.)
  • Experience coordinating and leading small project teams
  • Experience supervising staff

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.