STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Office Assistant

Office/On-site

Recruitment #220602-7086CL-001

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Introduction



Are you a clerical professional looking to advance your career with the State of CT?
If so, we have a fantastic opportunity for you! 

The State of Connecticut, Department of Correction (DOC) is seeking a qualified and self-motivated individual to join our team as an Office Assistant located at DOC Central Office within our Education Unit in Wethersfield, CT. 

About Us: 

The Connecticut DOC is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and skilled professionals. We value differences that make us stronger as a team and support our mission statement. 

The CT DOC shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence based practices aligned to law abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders. 

Position Highlights: 

This position will report directly to the Superintendent of Schools out of the DOC Central Office located at 24 Wolcott Hill Road, Wethersfield, CT. 

This position has a flexible work schedule and will work 35 hours per week. 

Working within the Education Unit as an Office Assistant, you will discover the opportunity to: 
  • Collect CASAS and TABE scoring and data; 
  • Report on State Department of Education data; 
  • Support education's Administrative Assistant with district duties and initiatives from the Superintendent's office; 
  • Support the Superintendent's office in the absence of the Administrative Assistant; 
  • Work in collaboration with other clerical staff to provide the district updates on testing and State Department of Education requirements. 
*This salary range may increase effective July 1, 2022. 

Learn more about how you can make an impact with the DOC
             

Selection Plan

Application Process:

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Contact Information:

Should you have any questions pertaining to this recruitment, please contact Tyler Cashman at Tyler.Cashman@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

EXAMPLES OF DUTIES

1. TYPING: Types a variety of materials in relation to other duties or as assigned; enters and retrieves data on personal computers and computer terminals.

2. FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use.

3. CORRESPONDENCE: Composes routine correspondence.

4. REPORT WRITING: Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).

5. INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; responds to inquiries from other work units or departments/agencies; applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; may lead lower level employees in carrying out assigned clerical functions.

6. PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; processes a variety of documents in determining routine case status; exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by phone or form letter; processes purchase requisitions/purchase orders for subsequent action; prepares payment lists and billing invoices; receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; maintains billing control cards, files, journals or account ledgers by posting credits, expenditures, interest, etc.; figures payments, costs, discounts and adjustments using prescribed methods and formulas; receives monies in various forms such as cash, checks and money orders and prepares for deposit; maintains inventory and orders supplies; uses a variety of automated equipment to perform job functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which includes personal computers, computer terminals and other electronic automated equipment; ability to operate office suite software; ability to schedule and prioritize workflow; ability to read and interpret complex instructions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of general clerical work experience.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.

PREFERRED QUALIFICATIONS

The preferred candidate will possess:
  • Experience working in an Education and/or School setting; 
  • Experience working with Education reporting systems; 
  • Experience gathering, compiling, and reporting data; 
  • Experience completing purchase orders; 
  • Experience proofreading for detail and accuracy; 
  • Experience using Microsoft Office including Outlook, Excel, and Word, extensively; 
  • Experience communicating and working with varied stakeholders; 
  • Experience working in a multi-faceted, high volume work environment with reporting duties. 

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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