Connecticut StateDepartment of Administrative Services

Director Of Program Monitoring And Fiscal Review

Hybrid

Recruitment #220509-1796MP-001

Introduction


Are you a current State of Connecticut employee looking to tackle a more challenging and supervisory role? If so we want you to check out this exciting opportunity!

The Department of Children and Families (DCF) is seeking to fill one (1) Director of Program Monitoring & Fiscal Review. This position oversees the entirety of the DCF's Division of Contracts Management (DCM), a division comprised of twenty-four (24) employees, both housed at Central Office and embedded in each of the Department's six (6) Regions.  Located primarily at Central Office, 505 Hudson Street, Hartford, CT, this position is full-time, 40 hours per week, Monday-Friday, with anticipated statewide travel. 

DCF is comprised of six (6) Regions (that break down into fourteen (14) area offices), 2 facilities, the Wilderness School, and Central Office. Our mission is partnering with communities and empowering families to raise resilient children who thrive; sharpening the safety focus through prevention across the child welfare system.   

The services coordinated by DCM provide the mechanisms for each Region and Area Office to facilitate services for children and families in the DCF’s care and throughout the State of Connecticut. Within DCF, the DCM, led by the Director of Program Monitoring and Fiscal Review, is responsible for 4 primary functions: 
  • The development, execution and maintenance of all Memoranda of Understanding and Purchase of Service and Personal Service Agreements
  • The development, oversight and conduct of all agency procurements
  • Regional Purchasing and Accounts Payable processes for services purchased through WRAP funding
  • Coordination and oversight of all Credentialed Services. 
The ideal candidate will:
  • Have strong organizational skills
  • Have demonstrated success in change initiatives and fiscal responsibility
  • Possess outstanding verbal and written communication skills
  • Have the ability to adapt to changing work priorities and compressed deadlines
  • Have the ability to manage multiple projects simultaneously and to work independently
As a state employee, you would continue to be able to participate in our competitive benefits plan which includes health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals.

We hope you take this opportunity to continue your career with us and make an impact by serving your state!

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

This position may be subject to Federal requirements for COVID 19 Vaccination Immunization.

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.    

Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. If selected for further consideration, State employees may be required to provide last 2 service ratings last 2 attendance records. Applicants must meet the minimum qualifications as indicated to apply for this position.  

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board  (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.

If you have any questions regarding this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, this class is accountable for directing program compliance evaluation and fiscal review for all grants and contracts administered by the agency.

EXAMPLES OF DUTIES

Directs the staff and operations of the section; responsible for the program evaluation and fiscal review of grants and contracts administered by the department; coordinates, plans and manages section activities; formulates program goals and objectives; develops or assists in the development of related policy; interprets and administers pertinent laws; evaluates staff; prepares or assists in the preparation of the section budget; maintains contacts with individuals both within and outside of the section who might impact on program activities; directs the compliance and fiscal auditing of ongoing grants and contracts as well as the review of new grants and contracts; directs evaluation of grant programs to review effectiveness and determine whether subsequent funding is appropriate; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of and ability to apply relevant State and Federal laws, statutes and regulations; considerable knowledge of principles and practices of grant and contract administration including program and fiscal evaluation; knowledge of public health programs; knowledge of social service programs; knowledge of principles and practices of fiscal management; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to analyze complex financial records, documents and reports for evidence of financial fraud.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of public administration and fiscal administration.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in a supervisory capacity over professional staff. Supervisory capacity is defined as scheduling, assigning, overseeing work and establishing performance standards for employees and taking corrective measures to implement those standards.

Note: For State Employees, this will be interpreted at the or above the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Masters' degree in business administration, public administration or public health may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Preference will be given to those who possess the following:
  • Experience in the conduct and oversight of human service procurements
  • Experience working in a social and human services agency
  • Experience working in a human services contracting division
  • Experience with drafting and executing contract scopes of service
  • Experience with development and management of contracted private provider agency budgets
  • Experience with program and/or fiscal evaluation of contracted human service programs

SPECIAL REQUIREMENTS

Incumbents in this class may be required to travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.




The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.