Connecticut StateDepartment of Administrative Services

Connecticut Careers Trainee

Target Class: Fiscal/Administrative Officer

Recruitment #220502-2292AR-001

Introduction


The State of Connecticut, Department of Transportation (DOT), Bureau of Finance and Administration is recruiting qualified candidates to apply for the position of Connecticut Careers Trainee with a target job class of Fiscal/Administrative Officer.  There are a variety of positions open in the Office of Finance at the DOT Headquarters Building on the Berlin Turnpike in Newington, CT.

We are seeking individuals with a minimum of a bachelor’s degree for the 2-year training program, or a master’s degree for the 1-year training program.  Upon successful completion of training, incumbents will be eligible for promotion to Fiscal/Administrative Officer.  This entry level position is the introduction to the fiscal job series.

Students graduating in the spring of 2022 with a bachelor’s degree in Accounting, Business, Finance, or a closely related field of study are encouraged to apply!

The Capital Services Division has 50 employees and is part of the Office of Finance within the Bureau of Finance and Administration.  Capital Services is responsible for the administration of both Federal and State funds for improvements to the state’s highway and transit infrastructure. The Department maintains a 5-year Capital Plan, which accounts for anticipated funds and their planned uses.  Capital Services tracks the funds available in nearly 100 categories, for appropriate use for design, rights of way, construction, procurements, inspection, training, operations, and administration.  Projects are created in our centralized accounting system that contain cost estimates, budgets, and accounting controls, to pay salaries, contractors, municipalities, and vendors.  Capital Services manages many of the financial functions, including administering the funds and projects, and managing the federal reimbursable grants.  Funds are received from the Federal Highway Administration (FHWA), Federal Transit Administration (FTA), Federal Rail Administration (FRA), as well as CT’s Special Tax Obligation Bonds and annually appropriated funds.

The Financial Management and Support Division has 46 employees and is also part of the Office of Finance within the Bureau of Finance and Administration. The Division is primarily responsible for providing financial management and administrative support for all the Department’s bureaus. This includes the processing of vendor invoices, recording daily deposits for bus transit and rail parking operators, and providing budget development, monitoring, and reporting services. This Division is also responsible for the completion of mandatory quarterly and annual FTA and FRA federal financial reports and involvement in financial transactions related to project and grant close-outs.

These positions will receive training in various fiscal functions, which may include: 
  • Creating new projects, making cost estimate and budget revisions, and related tasks within the Core-CT centralized accounting system.
  • Functions within federal accounting systems (FHWA-FMIS, FRA-TrAMS, FTA-ECHO, Delphi) to establish and maintain grant agreements and process reimbursements to the State.
  • Functions related to the Department’s biennial budget, including bond allocation and allotment processes, tracking planned uses, reviewing expenses, and reconciling various accounts.
  • Review of invoices, documents, agreements, contracts, legislation, guidance, and similar materials that involve financial transactions, procedures, and the handling of public funds.
  • Examination of documents, audits, expenses, and similar records, to monitor, adjust and close projects, federal agreements, and grants.
  • Creating purchase orders and receivers in the Core-CT accounting system to facilitate the funding of vendor agreements and invoice payments.
  • Reconciling daily deposit information provided by our operators to the Core-CT accounting system.
 First Year of Training Second Year of Training  
 Bachelor's Degree: $49,271 (AR 15 Step 1) General Rate: $56,379 (AR 15 Step 5)
 Master's Degree: $51,052 (AR 15 Step 2)   

What’s in It for You - Comprehensive Benefits:
  • Industry leading health benefits, including medical and dental coverage.
  • Comprehensive pension plan and supplemental retirement offerings.
  • Retirement healthcare offerings.
  • Professional growth and development opportunities.
Watch the video below to see what it's like to be a State of CT employee! 
             

Selection Plan

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application. 
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
After You Apply: 
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam. 
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. 
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 
Connect With Us:
  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. 
  • If have any questions pertaining to this recruitment, please contact faith.macdonald@ct.gov

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for mastering the skills necessary to satisfactorily complete the training program for a professional position.

EXAMPLES OF DUTIES

In a department or institution receives training in introductory governmental work for development of skills and knowledge in field of public administration in order to qualify for advancement into agency professional positions; performs a variety of increasingly difficult duties as skills are acquired during course of training period; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Oral and written communication skills; ability to acquire knowledge and skills required for the target classification; ability to understand, evaluate and solve problems by exercising judgement and logic; ability to read, interpret and understand written material; ability to perform basic arithmetical computations; ability to interpret charts, graphs and tables; learning and reasoning ability; ability to establish and maintain cooperative relations with superiors, associates and general public; ability to utilize computer software.

MINIMUM QUALIFICATIONS

Possession of a Bachelor's or Master's degree.

NOTE:

  1. If the target job classification has a Substitution Allowed that requires the Bachelor's or Master's degree to be in a specific area(s), then these specific degree areas are required for appointment to the Connecticut Career Trainee classification.
  2. Candidates cannot be appointed until all degree requirements are complete.

PREFERRED QUALIFICATIONS

  • Experience with Microsoft Office programs, including Outlook, Word, Excel, and Teams.
  • Experience with prioritizing, multitasking, and working with deadlines.
  • Experience with working independently and as part of a team.
  • Degree in Accounting, Business, Finance, or similar concentration.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.




The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.