STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Officer

Recruitment #220428-1308AR-001

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Introduction

About Us
At the State of Connecticut, Office of Policy and Management (OPM), we report directly to the Governor and provide information and analysis that the Governor uses to formulate public policy for the state. We also assist state agencies and municipalities in implementing the law and public policy on behalf of the people of Connecticut. We prepare the Governor’s budget proposals; implement and monitor the execution of the enacted budget; and oversee the executive branch agencies that report to the Governor and a wide variety of special projects.

The Role
We currently have an opening for a Fiscal/Administrative Officer in OPM’s Division of Administration.  This is an exciting opportunity to join a diverse team of staff supporting the mission of OPM.  As we are a small team, the position gets exposure and experience to a variety of business office functions, which will provide opportunities for future career growth in the fiscal/administrative series.  The ideal candidate needs to be able to work independently, be extremely detail oriented, and have the ability to multi-task.  

OPM is conveniently located in Hartford, CT. The work schedule for this position is typically Monday - Friday, forty (40) hours per week.  

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

Please ensure your application is complete prior to submission.  You will be unable to make revisions once you officially submit your application to the State of Connecticut.

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.

Any questions regarding this recruitment may be directed to the hiring agency's human resources office: opm.recruitment@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

 

EXAMPLES OF DUTIES

  • Create and amend requisitions, purchase orders and contracts in CORE-CT;
  • Review invoices and create receipt numbers; 
  • Review contracts, lease/rental agreements, Personal Services Agreements, Memorandum of Understanding, Memorandum of Agreements;
  • Review grant awards; 
  • Review quotes from vendors; 
  • Create and send customer invoices; 
  • Audit release vouchers; 
  • Prepare monthly CHRO report;
  • Prepare quarterly Set Aside; 
  • Prepare annual CO-59 report;
  • Enter and maintain assets in CORE-CT;
  • Prepare spreadsheet journal corrections;
  • OPM Security Liaison - prepare CO-1092 to add or delete financial roles, and resets passwords as necessary;
  • Assist with P-Card Coordination, reconcile monthly P-Card transactions, run monthly statements, and distribute to staff;
  • Prepare applicable fiscal year-end Generally Accepted Accounting Principles (GAAP) reports;
  • Prepare federal financial reports; and
  • Perform other related duties as required. 

KNOWLEDGE, SKILL AND ABILITY

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

  • Experience with STARS and Core-CT Financials including Purchasing, and eProcurement modules;
  • Experience with the state’s procurement regulations and purchasing policies;
  • Experience with inventory and asset management including tagging and tracking assets in CORE-CT;
  • Experience with Microsoft Office Suite – Excel, Teams and Word;
  • Experience with grant accounting including reconciliation, review of grant expenditures, financial reporting, fund drawdowns and close out reports; 
  • Experience with using CT Source and DAS contracts; and
  • Experience with attention to detail and follow-through, while balancing and prioritizing multiple activities and responsibilities in a fast-paced work environment. 

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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