STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Assistant Chief of Fiscal Administrative Services

Chief Of Fiscal/Administrative Services 1 (Hybrid Work Schedule)

Recruitment #220310-0131MP-001

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Introduction

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. 

The DMHAS, Office of the Commissioner (OOC) has an exciting opportunity available for a dynamic financial executive for the position of Assistant Chief of Fiscal Administrative Services (Chief of Fiscal/Administrative Services 1) within our Fiscal Administrative Services.  This role is accountable for fiscal management of general fund appropriations, governmental accounting and expenditure forecasting for funds in excess of $800M annually.  This position is located at 410 Capitol Avenue, Hartford, CT.  The work schedule is 1st shift, 8:00 a.m. to 4:30 p.m., Monday through Friday, 40 hours weekly.  The position number is 77129. 

In this role you will also be responsible for: 

  • Federal grant administration including accounting and monitoring; 
  • Contract administration including 130+ private non-profit community providers;
  • Accounts payable and receivable, purchasing, asset management, inventory, and payroll services; 
  • Oversight of billing, revenue forecasting and rate setting for mental health and substance use services; 
  • Managing the general fund biennium budget development, financial analysis for executive management, the Office of Policy and Management and the Office of Fiscal Analysis;
  • Adherence to state and federal laws, regulations and statutes in managing state and federal funds; 
  • Serving as liaison internally and externally to successfully implement new programs, funding or other initiatives; 
  • Data systems to prepare audience-specific fiscal and statistical analysis including spending trends: and
  • Managing over 60 staff members including review of practices and procedures to identify opportunities to create business and operational efficiencies. 
If this sounds like you and you would love the opportunity to serve the citizens of Connecticut in this critical financial role, then we invite you to apply. 

What’s in It for You - Comprehensive Benefits: 

  • Industry leading health benefits, including medical and dental coverage; 
  • Extensive pension plan and supplemental retirement offerings; 
  • Retirement healthcare offerings;
  • Accrued vacation, personal and sick leave;
  • 12 paid holidays per calendar year; 
  • Professional growth and development opportunities; 
  • Outstanding work/life balance! 
We hope you take this opportunity to make an impaCT by serving your state!

Selection Plan

This position may be subject to Federal requirements for COVID 19 Vaccination Immunization.

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. 

Candidates who meet the Minimum Qualifications - as listed on the job opening - will be considered for this role, as determined by qualifications stated on the submitted application. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov. 

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. 

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. 

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 

Should you have questions pertaining to this recruitment, please contact Doreen Clemson at Doreen.Clemson@ct.gov or (860) 785-9855.  

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, central business operation, this class is accountable for administering the programs and operations of a major fiscal division or fiscal/administrative services division.

EXAMPLES OF DUTIES

Administers the staff and operations of the fiscal management functions including budget preparation and management, accounting, and financial reporting and analysis; develops, implements and evaluates policies, goals and objectives; designs and develops programs and activities; implements new procedures and procedural revisions; acts as liaison both internally within the State and externally; determines appropriate staffing levels and directs the management and coordination of staff; designs and implements performance review standards for division staff; maintains contacts with individuals within and outside of the division who might impact on policy or program activities; directs financial planning activities including long and short-term forecasting; assists EDP experts in the planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; may direct a program of internal and/or external audit. In addition to directing fiscal/administrative functions, may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security, and housekeeping; in a facility or institution, in addition to the above, may ensure conformance with related standards of JCAHO, OSHA, Environmental Protection, and other regulatory agencies; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of and ability to apply relevant State and Federal laws, statutes and regulations; considerable knowledge of and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting; considerable knowledge of the principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in the preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing at least one (1) of which must be an accounting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year experience must be at a managerial level.

For state employees, this is interpreted at or above the level of Assistant Chief of Fiscal/Administrative Services, Principal Budget Specialist or Fiscal/Administrative Manager.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in Public Administration, Business Administration, or Accounting may be substituted for one (1) additional year of the General Experience.

*Descriptions of these fiscal/administrative functions are attached.

PREFERRED QUALIFICATIONS

Our preferred candidate will possess the following: 

  • Experience in public sector budgeting and accounting.
  • Experience interpreting federal and state laws and regulations related to the programs and policies of behavioral health agencies.
  • Experience creating business and operational efficiencies.
  • Experience developing complex financial analysis and reports.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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