Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Manager 1

Recruitment #220112-0914AR-001

Introduction

The Bureau of Central Services, Financial Management Division at the Department of Energy and Environmental Protection currently has a job opportunity for a Fiscal/Administrative Manager 1. This position will report to the Chief of Fiscal/Administrative Services 2 and will be responsible for a full range of functions within the Department's Fiscal Operations including payroll, program compliance and audit. 

SOME KEY RESPONSIBILITIES:

  • Report compliance results to senior management and the executive team
  • Ensure compliance with program goals and objectives with program offices
  • Serve as liaison to our internal/external stakeholders
  • Test internal controls
  • Bi-weekly testing of payroll transactions and will report findings to the Bureau Chief
  • Assist with oversight of agency inventory and compliance with inventory schedules
  • Assist fiscal managers with implementation of training on internal financial software and its interface with Core-CT and other federal reporting software
  • Ensure compliance with federal and state statutes and regulations
  • Manage audits and contract compliance
  • Coordinate internal audit workgroup and function insuring compliance with regulatory and statutory requirements

This chosen candidate will review bond related procurements on behalf of the Office of Policy and Management for STEAP, Urban Act and Special Act Projects.  The incumbent will also review financial compliance and reporting of $8B Public Utility Control receipts and its integration into financial systems.

This position is 40 hours per week, Monday - Friday, 8:00 a.m. - 4:30 pm.  The State is pleased to offer affordable health insurance and a variety of supplemental benefits that include things such as flexible spending accounts. 

Selection Plan

Position specific question can be sent to Dennis.Thibodeau@ct.gov.

All state employees shall follow Executive Order 13G (as amended by Executive Order 14C).

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board  (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

Please be advised that resumes are no longer being accepted during the time that you apply.  Please ensure that your application is complete and displays your qualifications.  You will be unable to make revisions once it is submitted.  Questions can be sent to Emily.Kennedy@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on the development of  policies and standards; interprets and administers pertinent laws; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; in addition to supervising fiscal/administrative functions may supervise support services; in a facility, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Experience communicating in writing and verbally with diverse groups
  • Experience reading, interpreting and understanding written material; especially financial and operational documentation, including financial statements and reports, investments, policies, and procedures
  • Experience reviewing and applying relevant state and federal laws, statutes, and regulations
  • Experience reviewing program goals and implementing procedural change
  • Experience utilizing Core-CT or similar General Ledger programs
  • Experience using Microsoft Office Products (Word, Excel, and PowerPoint) to prepare a work product
  • Experience presenting information
  • Experience using advanced functions included in Microsoft Office Products (Word, Excel, PowerPoint)
  • Experience in annual GAAP reporting and preparing draft responses to audit findings
  • Experience detecting issues and problem solving 
  • Experience working in a lead role in either an individual or team environment  
  • Experience with auditing and compliance / strong attention to detail
  • Experience maintaining cooperative relations with superiors, associates, subordinates, and the public

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.