The State of Connecticut
, Department of Energy and Environmental Protection (DEEP
), Bureau of Central Services, Engineering and Field Support Services, is hiring one seasonal Office Assistant
to support the Drinking Water and Infrastructure Management Programs within the Engineering Department, located in Portland.
DEEP is charged with conserving, improving and protecting the natural resources and the environment of the state of Connecticut as well as making cheaper, cleaner and more reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in rebuilding Connecticut’s economy and creating jobs and to fostering a sustainable and prosperous economic future for the state.
- This position is Monday through Friday.
- This position is not to exceed 1,040 hours, or six (6) months.
- The pay rate is $14.00 per hour, no benefits.
Position Specific Duties:
- Provide a supportive role to the DEEP Engineering Unit.
- Export water quality reports from lab website into an Excel spreadsheet.
- Enter legacy project data into the DEEP inventory management program, DRIVE.
- Scan building plans and other various documents and upload to DRIVE.
- Research and update Cultural Resource documents via a standard template using Adobe Acrobat.
- Update and convert old forms and templates to Adobe Acrobat.
- Digital file organization.
This position will provide a supportive role to the DEEP Engineering Unit focused in the areas of asset management and regulatory compliance. The Engineering Unit provides construction project management and engineering design services to all DEEP programs and has also taken a leadership role in real property asset management throughout the DEEP portfolio of land, recreation areas, historic sites, support facilities, etc. DEEP is responsible for some of the most iconic structures in the state the Bureau of Central Services, in this case the Engineering Unit is charged with directing resources to the most significant, public health and safety issues and maintaining these sites in perpetuity.
The Engineering Unit also takes a lead role in tracking and maintaining regulatory compliance for DEEP civil infrastructure such as septic systems, drinking water, etc. This position will also support those efforts. The Engineering Unit is also in the midst of updating the DEEP Cultural Resource Survey inventorying and documenting all historic sites and structures in the DEEP portfolio. All these programs maintain and generate a lot of data and information from sampling data, critical building component data, and financial information to digitizing historical documentation, as-built plans and survey maps. This position will support the efforts to preserve this information to better maintain DEEP facilities and to carry it forward for generations to come.
Applicants must be 18 years old minimum.
Candidates must have:
- Ability to follow instructions.
- Detail oriented.
- Experience with business communications through phone, email and in-person correspondence.
- Experience with computer programs such as Microsoft Outlook, Word, Excel, Teams, OneDrive and SharePoint, as well as, Adobe Acrobat Pro.
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
All state employees shall follow Executive Order
13G (as amended by Executive Order 14C).
Please ensure your application is complete prior to submission. You will be unable to make revisions once you officially submit your application to the State of Connecticut.
Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
The immediate vacancy is listed above, however, applicants to this recruitment may be used for future vacancies in this job class.
Any questions about this position should be directed to David Cooley at firstname.lastname@example.org.
For technical support regarding the filing of your application in JobAps, may be directed to Erica McGuinness at email@example.com.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Department of Energy and Environmental Protection, as a limited duration employee, performs one or more of a variety of tasks and assigned duties of a seasonal nature.
EXAMPLES OF DUTIES
Loads and unloads supplies; collects and disposes of waste material; assists employees of higher grade; plants, transplants, cuts or trims trees; drives a motor vehicle or other power equipment; maintains campsites and grounds; assists in the maintenance of farm plots; performs first aid duties; performs landscaping and snow removal duties; sells tickets and collects money; performs firefighting duties; works as a deckhand on a boat; works as a seasonal supervisor of a recreational unit; performs a full range of lifeguard services at agency swimming areas; performs technical duties in connection with a pollution control program; performs duties under the direction of a research assistant in the field or laboratory; assists in fish culture and stocking activities; assists in conducting surveys and experiments in the field and forests; performs a variety of entry level clerical duties; performs lower level/general maintenance duties; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Ability to follow instructions.
1. Incumbents in this class who are assigned as supervisors of small recreational units will perform emergency first aid as needed and will be required to obtain and retain a Basic First Aid Certificate.
2. Incumbents in this class may be required for certain positions to meet any of the following:
a. Proof of possession of a valid Motor Vehicle Operator license.
b. Possession of a valid license to apply pesticides.
c. College training in a specific field.
d. Emergency Medical Technician (EMT) certification may be required by specific State facilities.
3. Incumbents performing lifeguard services must have and retain an American Red Cross (ARC) Lifeguarding Certification (includes CPR for the Professional Rescuer and Basic First Aid). An EMT or MRT certification may be substituted for the CPR and First Aid requirements.
1. Incumbents in this class must possess and maintain adequate physical strength and stamina to perform the duties of the class.
2. Incumbents performing lifeguard services must be able to demonstrate American Red Cross (ARC) waterfront lifeguarding swimming skills.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.