Connecticut StateDepartment of Administrative Services

Purchasing Assistant

Recruitment #220106-6693CL-001

Introduction

The State of Connecticut Military Department is accepting applications for a Purchasing Assistant position.  This full-time position is located in the historic Governor William A. O'Neill Armory, 360 Broad Street, Hartford, CT 06105.  The incumbent in this role will work first shift, Monday through Friday, 7:30 A.M. to 4:00 P.M. (40 hours/week).

The CTMD is a unique dual-status agency, having both federal and state missions. The federal mission is to maintain properly trained and equipped National Guard units for prompt federalization in the event of war, domestic emergencies or other emergencies. The state mission is to coordinate, support and augment federal, state and local authorities in emergency response, to provide emergency response planning and to conduct community service programs. CTMD’s primary public responsibilities are to train, resource and coordinate state emergency response assets and (2) to plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster.

We offer a competitive starting salary and excellent state benefits package, including health/dental insurance, paid time off, retirement plan, dedicated parking and more!

NOTE:  In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made before persons are certified for permanent appointment.

Selection Plan

The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified. Candidates who submit an untimely, incomplete, or inaccurate application may not be considered for this employment opportunity.  

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s).  These documents may include: a resume, performance reviews, supervisory references, education transcripts, etc. at the discretion of the agency.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

All State employees shall follow the guidelines as listed in Executive Orders 13F (3a) and 13G (3a).  Verification of compliance prior to offer of employment is required.

Due to the volume of applications anticipated, we are unable to  provide confirmation of receipt or status during the recruitment process.  Updates will be provided through your JobAps portal account; however, should you have questions pertaining to this recruitment, please contact Anthony Lewis at anthony.lewis@ct.gov or (860) 548-3248. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Administrative Services, Procurement Division or other state agency this class is accountable for independently processing routine purchase requests while assisting in the overall preparation and processing of purchase requisitions for equipment, services and materials.

EXAMPLES OF DUTIES

STATE AGENCY: Reviews all internal purchase requests for accuracy, completeness and conformance to specifications; determines if requested material is under contract or should be purchased by bid; prepares routine purchase requisitions; reviews bid proposals for accuracy, completeness and compliance with existing specifications and proper purchasing procedures; prepares and processes commitment documents, e.g. purchase orders, lease agreements, rental agreements and personal service contracts by determining required information and procedures; selects vendors and obtains quotes as required; reviews quotes for conformance to specifications and other pre-established criteria; assists in recommending contract awards; serves as liaison to vendors and state Bureau of Business Services; prepares reports and issues correspondence as required; may handle routine vendor problems and/or inquiries; may type and file purchasing related documents; may interview salesmen and vendors in absence of supervisor; may maintain minimum and maximum stock levels, update stock catalog or plan stock purchases; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of state purchasing procedures and regulations; knowledge of office systems and procedures; some knowledge of purchasing principles and procedures for large organizations; some knowledge of inventory control procedures; interpersonal skills; oral and written communication skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical work involving purchasing or procurement.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at a technical or complex clerical level. For state employees this is defined as at the level of Office Assistant or Financial Clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months' experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

Preference will be given to candidates who demonstrate experience in the following:

  • Experience with PeopleSoft, with the ability to navigate and use modules:
    • Purchase
    • eProcurement
    • Asset Management
  • Experience with Adobe Acrobat and Microsoft Office (O365); Ability to use, create, update and maintain:
    • Word Documents
    • Excel Spreadsheets
    • Teams
  • Experience with CTSource:
    • BidSource
    • ContractSource
  • Experience with customer service (internal and external customers).

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.