The State of Connecticut, The Office of the Secretary of the State (SOTS) is designated by the Constitution and General Statutes of Connecticut as the official keeper of a wide array of public records and documents. As a vital source of information regarding various businesses, commercial lenders, elections, legislation, regulations and other areas, this office is responsible for responding to more than 600,000 requests for information annually.
We have an exciting opportunity available for a dynamic fiscal manager and leader for the position of Director of Program Monitoring and Fiscal Review. This is a full-time (40 hours) position, Monday through Friday with a combination of telework and in-office presence. We are a small size state agency with approximately 70 employees located at 165 Capitol Avenue, Hartford, CT.
The Director of Program Monitoring and Fiscal Review reports to the Deputy Secretary of the State and is a member of the leadership team. This role is responsible for:
- Preparing and managing the agency’s budget;
- Program evaluation and fiscal review of grants and contracts administered by the agency;
- Advising executive management on spending trends, resource use and providing reports and recommendations;
- Acting as a liaison with Office of Policy and Management and other key stakeholders in budgetary matters;
- Ensuring all state and federal laws, regulations and statutes are adhered to in managing state and federal funds;
- Overseeing the fiscal and mailroom staff of the Management Support Services Division directing and coordinating a variety of administrative functions such as personnel, payroll, and purchasing.
Applicants must meet the Minimum Qualifications as listed on the job opening and specify their qualifications on their application. Please ensure that your application is complete, as you will be unable to make revisions once you officially submit your application into the JobAps system. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Applicants invited to interview may be required to submit additional documentation supporting their qualification(s). These documents may include: a resume, performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.
This posting may require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and or Junk folders, as emails could end up there in error.
Updates of this recruitment will be provided through your JobAps portal account. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. For all other inquiries, please contact at 860-952-9054.
Note: All State employees shall follow the guidelines as listed in Executive Orders 13F (3a) and 13G (3a).
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, this class is accountable for directing program compliance evaluation and fiscal review for all grants and contracts administered by the agency.
EXAMPLES OF DUTIES
Directs the staff and operations of the section; responsible for the program evaluation and fiscal review of grants and contracts administered by the department; coordinates, plans and manages section activities; formulates program goals and objectives; develops or assists in the development of related policy; interprets and administers pertinent laws; evaluates staff; prepares or assists in the preparation of the section budget; maintains contacts with individuals both within and outside of the section who might impact on program activities; directs the compliance and fiscal auditing of ongoing grants and contracts as well as the review of new grants and contracts; directs evaluation of grant programs to review effectiveness and determine whether subsequent funding is appropriate; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of and ability to apply relevant State and Federal laws, statutes and regulations; considerable knowledge of principles and practices of grant and contract administration including program and fiscal evaluation; knowledge of public health programs; knowledge of social service programs; knowledge of principles and practices of fiscal management; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to analyze complex financial records, documents and reports for evidence of financial fraud.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Ten (10) years of experience in a combination of public administration and fiscal administration.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been in a supervisory capacity over professional staff. Supervisory capacity is defined as scheduling, assigning, overseeing work and establishing performance standards for employees and taking corrective measures to implement those standards.
Note: For State Employees, this will be interpreted at the or above the level of Budget Specialist or Fiscal/Administrative Supervisor.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Masters' degree in business administration, public administration or public health may be substituted for one (1) additional year of the General Experience.
The preferred candidate is a leader and strategic business partner who promotes transparency, embraces change, and drives to create efficiencies using the latest technology to deliver sound results; works collaboratively with other division leaders across the agency and state; has strategic and analytical understanding of how all aspects of state and agency operations impact the agency’s financial future; has the ability to execute deliverables with competing deadlines and priorities; has experience using interpersonal, verbal, and written communication skills.
Our preferred candidate will also have:
- Experience developing, preparing, and managing agency biennium budgets and administering federal and other restricted grant funds
- Experience with PeopleSoft or other financial systems modules to include, Financials, A/P, A/R, Human Resources, EPM, contracts
- Experience developing and preparing monthly financial reports
- Experience with principles and practices of public administration and fiscal responsibilities, with special reference to governmental budget management and governmental accounting
- Experience with Microsoft Office Suite, including Excel and Word
Incumbents in this class may be required to travel.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.