Introduction
The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission
is to promote the overall health and wellness of persons with behavioral health
needs through an integrated network of holistic, comprehensive, effective, and
efficient services and supports that foster dignity, respect, and
self-sufficiency in those we serve.
The
DMHAS, Connecticut Valley Hospital (CVH) seeks qualified individuals for the
position of Fiscal Administrative Assistant within our CVH Fiscal Administration
to join our team. This position is
located in the Plant Operations Division at 1000 Silver Street in
Middletown. The work schedule is 7:30
a.m. to 4:00 p.m., Monday through Friday, 40 hours weekly. The position
number is 128759. This position is open to DMHAS employees only.
In this role,
you will:
- Support the Plant Operations Chief Financial Officer and
Plant Facility Director with day-to-day operations;
- Maintain time, attendance, and overtime records;
- Perform P Card purchases, reconciliations, and financial
analyses;
- Participate and assist with preparation of annual budget;
- Administer service dispatch and preventative maintenance
software;
- Oversee data using tracking log on environmental hot spot
reports for all buildings; and
- Assist with development of policies and procedures.
As a state
employee, we offer the same competitive benefits you are accustomed to. We encourage a
healthy work-life balance for
all employees!
We hope you
join our team and continue to make a difference at DMHAS!
Selection Plan
In order to be considered for
this job opening, you must be a current State of CT employee of the Department
of Mental Health & Addiction Services, who has permanent state status*, and
meet the Minimum Qualifications as listed on the job opening. You must
specify your qualifications on your application.
*For employees in the
classified service, permanent status is obtained after successful completion of
a working test period. For employees in the unclassified service,
permanent status is obtained after serving in a position for at least six
months (full-time or full-time equivalent).
This position will be filled in
accordance with contractual language, reemployment, SEBAC, transfer,
promotion and merit employment rules.
Candidates who meet the
Minimum Qualifications - as listed on the job opening - will be considered for
this role, as determined by qualifications stated on the submitted
application.
The immediate vacancy is listed
above, however, applications to this recruitment may be used for future
vacancies in this job class.
All state employees shall follow Executive Order 13G (as
amended by Executive Order 14C).
The minimum experience and
training requirements must be met by the close date on the job opening, unless
otherwise specified.
Due to the volume of applications
anticipated, we are unable to provide confirmation of receipt or status during
the recruitment process. Updates will be provided through your JobAps portal
account.
This posting may require
completion of additional referral questions (RQs). You can access these RQs via
an email that will be sent to you after the posting's closing date or by
visiting your JobAps Personal Status Board (Certification Questionnaires
section). Your responses to these RQs must be submitted by the question's
expiration date. Please regularly check your email and JobAps Personal Status
Board for notifications. Please check your SPAM and/or Junk folders on a daily
basis in the event an email provider places auto-notification emails in a
user's spam.
Although applicants will receive
correspondence via email, as a backup they are also encouraged to sign on to
their Personal Status Board on a daily basis to monitor their status, view all
emailed notices and complete tasks required in the recruitment process.
In order to comply
with Public Act 21-69, the State of Connecticut is no longer asking for resumes
during the initial application process.
Note: At any point during
the recruitment process, applicants may be required to submit additional
documentation which support their qualification(s) for this position.
These documents may include: a cover letter, resume, transcripts,
diplomas, performance reviews, attendance records, supervisory references,
licensure, etc., at the discretion of the hiring agency. Applicants must
meet the minimum qualifications as indicated to apply for this position.
Should you have questions
pertaining to this recruitment, please contact Doreen Clemson at Doreen.Clemson@ct.gov or (860) 785-9855.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
Our preferred candidate will possess the following:
- Experience with Microsoft Office Suite, i.e., Outlook to
manage meetings and emails, Excel PivotTables, VLOOKUPs, and developing Excel
reports, PowerPoint presentations, and Word for letters and reports.
- Experience with The Joint Commission (TJC) and Centers for
Medicare and Medicaid Services (CMS) requirements and maintaining documentation.
- Experience in an healthcare environment.
- Experience reviewing fire sprinkler, fire alarm, generator
elevator and environmental services department reports.
- Experience preparing reports of hospital committees and multidisciplinary
trade shop meetings.
- Experience tracking and documenting attendance, leave
requests and overtime for a large department.
- Experience multitasking in a fast-paced critical service
environment.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.