Connecticut StateDepartment of Administrative Services

Administrative Assistant

Recruitment #211115-3591CL-001


The State of Connecticut, Department of Children and Families (DCF), is seeking a qualified individual for a full time (40 hours), Administrative Assistant in the Danbury office located at 131 West Street, Danbury, CT 06810. 

Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Responsibilities of this position include, but are not limited to:
  • Preparing weekly & monthly reports, assisting, creating, and maintaining tracking system, assisting in presentation preparation by creating PowerPoint slides.
  • Taking inventory of supplies, debit cards, records vehicle maintenance and mileage sheets, triages all building issues or concerns.
  • Coordinating meetings, create agendas, and training for Director and Program Supervisors.
  • Handling all correspondence, email, directing phone calls, maintaining multiple Microsoft Outlook calendars and office wide emails.
  • Scheduling and anticipate in management meetings, conference calls, taking minutes for the Area Office Director and Program Supervisors including using Microsoft Team for invitations.
  • Supporting the duties of the Office Supervisor and Office Assistant when absent including scan, fax, copy or mail documents.
  • Processing confidential and time sensitive records and/or information such as background checks and be willing to become a notary and Collect certified.
  • Assisting the interview process including scheduling and prepping paperwork for panel members.
  • Maintain and keep track of staff's performance appraisals.
  • Everbridge Liaison.
  • Participate in Threat Assessment Team Meeting (TAT) including scheduling, taking minutes, completing necessary forms and sending them to Human Resources and Engineering Services Division.
The State of Connecticut Department of Children and Families' (DCF) mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter.

As a state employee, you would continue to have access to the same competitive benefits package you are accustomed to. This includes health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals. We offer outstanding work/life balance and limitless opportunity.

We hope you take this opportunity and continue to serve your state!

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a) .

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system. This posting may be used for future vacancies in the same job class.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. At any point during the recruitment process, applicants may be required to submit additional documentation, which supports their qualification(s) for this position. These documents may include: performance reviews, attendance reports, supervisory references, college transcripts, licenses, etc. at the discretion of the hiring agency. You do not have to submit these documents with your application. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

Applicants are encouraged to sign on to your Personal Status board daily to monitor their status and check for notices from recruiters. Viewing notices from the board ensures applicants have full visibility of all emailed notices.

If you have any questions regarding this recruitment, please contact Lisa Womble at


In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.


Performs the most complex office administrative duties as described in the following areas:

1. TYPING: Using a personal computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.

2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews references materials and manuals.

3. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices and/or policies) for own or manager's signature.

4. REPORT WRITING: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; analyzes information and may make recommendations.

5. INTERPERSONAL: Acts for manager by interpreting established policies and procedures, etc.; troubleshoots by relieving manager of as much administrative detail as possible; acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).

6. PROCESSING: Screens letters, memos, reports and other materials to determine action required; may make recommendations to supervisor.

7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription; prepares expense accounts; makes travel arrangements.

8. OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority); develops input and prepares documentation for office and/or department budget; coordinates budget control and monitoring; develops office and/or department procedural manuals; assists in interviewing and hiring office support staff; trains office support staff; may supervise office support staff; performs related duties as required.


Considerable knowledge of office administration and management; considerable knowledge of department and/or unit policies and procedures; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of business math; considerable interpersonal skills; ability to operate office equipment which includes personal computers and other electronic equipment; ability to operate office suite software; ability to take notes (shorthand, speedwriting or other method acceptable to manager).


Four (4) years' experience above the routine clerk level in office support or secretarial work.


One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.


College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.


  • Experience working in a multi-faceted and high volume work environment.
  • Experience with Microsoft Office Suite including Microsoft Outlook, Word, Excel (including use of pivot tables), PowerPoint, and Visio.
  • Experience with Microsoft 365 Teams for arranging and coordinating meetings.
  • Experience in managing data, composing correspondence, and or memoranda, developing spreadsheets, report writing, and tracking.
  • Experience with CORE-CT and Kronos for time reporting and approvals.
  • Experience prioritizing and responding to urgent matters.
  • Experience in creating, organizing and maintaining workflow and procedural standards.
  • Experience maintaining office supply inventories and ordering stock of supplies, forms, copy paper, etc.



The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.