Fiscal/Administrative Manager 2

The State of Connecticut, Department of Public Health (DPH) is hiring! We have a new opportunity available for a dynamic leader for the position of Fiscal/Administrative Manager 2. The individual selected for this role will be responsible for overseeing the agency Fiscal Services Section. Some responsibilities of this Fiscal/Administrative Manager 2 position include but are not limited to planning, development and preparation of agency biennium budget; administration of federal and other private & restricted grant funds including annual spending plans; accounting and compliance reporting of state, federal and private grants funds, administration of cash management for all federal funds (letter-of credit) including revenue accounting of various funds, development and implementation of DAS/SUPPLIER Diversity Program’s annual goal for SBE/MBE (Set-Aside) program compliance, development and negotiation of indirect cost/cost allocation proposals for federal grants; management of CoreCT Project Costing systems and oversight of agency business office functions. 

Discover the opportunity to:

• Oversee fiscal and administrative functions of the agency including agency biennium budgets, grant accounting, business office operations and facility administration
• Direct tasks and conducts performance evaluations of leadership of the various fiscal service’s operational units
• Oversee approximately 150 state appropriated accounts, federal and other private restricted accounts as well as bond funds totaling about $850m and over $45m in state general fund revenue
• Oversee the review and approval notice of Notice of Intents (NOI) for grant budget applications for federal/private grants
• Be accountable for the administrative, financial, and risk management operations of the agency’s fiscal fiduciary responsibilities
• Oversee the preparation of fiscal compliance reports and correspondences
• Direct the planning, designing and implementation of fiscal policies, procedures, and systems
• Administer agency asset management operations
• Develop and implement fiscal strategies by contributing financial and accounting information, analysis, and recommendations to strategic thinking and agency fiscal outlook
• Maintain in-depth relations with all members of the management team and contribute to key decisions as a member of the Operation and Support Services (OSS) leadership
• Act as a liaison between DPH and various outside organizations including federal agencies, Office of the State Comptroller (OSC), Department of Administrative Services (DAS), Office of Policy and Management (OPM) and Office of Fiscal Analysis (OFA) on fiscal matters

The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state. 

DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

Are you interested in joining our team as a Fiscal/Administrative Manager 2? We encourage you to apply today! This position is conveniently located in Hartford, CT at 410 Capitol Avenue. The work schedule for this position is typically Monday - Friday, 40 hours per week.

We offer a competitive benefits package, excellent health care, generous leave policies, retirement plan, and more!  We also encourage a healthy work-life balance to all employees!

Please Note: This opportunity was previously posted as Open to Agency Employees (Recruitment 211028-0915AR-001). Individuals that applied to that prior posting must apply to this new posting in order to be considered for this position.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.  

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. 

Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position. At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  

Please Note: You will be unable to make revisions once you submit your application for this posting to the JobAps system.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a) .

Should you have questions pertaining to this recruitment, please contact Chelsea Moore at Chelsea.Moore@ct.gov

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex and voluminous fiscal and administrative functions with major emphasis on fiscal administration.

Supervises the staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; coordinates, plans and manages activities; formulates program goals and objectives; develops or assists in development of related policy; reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; acts as liaison both internally within the state and externally; evaluates staff; directs budget management function; maintains contacts with individuals both within and outside of unit who might impact on program activities; advises agency head regarding fiscal and administrative matters; assists EDP experts in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; in addition to directing fiscal/administrative functions may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; in a facility or institution, in addition to the above, may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies; may direct a program of internal and/or external audit; performs related duties as required.

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

Two (2) years of the General Experience must have been supervising professional level staff.

For state employees, this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

NOTE ON UNCLASSIFIED APPOINTMENTS: Appointments to the Unclassified Service will be made in accordance with sections of the Connecticut General Statutes related to the specific positions.

• Experience developing, preparing, and managing agency biennium budgets and administering federal and other restricted grant funds
• Experience managing agency business office operations and critical functions including procurements, accounts payables, receivables, asset, payroll, revenue accounting, federal and state compliance reporting, and mailroom operations  
• Experience coordinating agency audit functions
• Experience directly supervising or managing professional full-time financial staff
• Experience interpreting federal and state laws and regulations related to the program and policies of federal health and human services agencies
• Experience with Core-CT Financial system including Project Costing Administration
• Experience developing and implementing indirect cost proposals for federal grants
• Experience with (GAAP) generally acceptable accounting principles
• Possession of a Bachelors Degree in Economics

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.