Assistant Accountant

Recruitment #211026-6500VR-001

Location

Hartford, CT

Date Opened

10/27/2021 12:00:00 AM

Salary

$59,772* - $76,056 (*New state employees start at minimum of salary range)

Job Type

Open to the Public

Close Date

11/8/2021 11:59:00 PM

Go Back View Benefits

Introduction

ABOUT THE AUTHORITY
The State of Connecticut Paid Family and Medical Leave Insurance Authority (the "Authority") is a quasi-governmental agency formed by statute and signed into law by Governor Ned Lamont in 2019. Its mission is to help Connecticut’s workforce navigate health challenges and life changes with greater financial security.

Through a trust funded by employees, the Authority makes benefits payments to eligible employees when either the employee or their family member takes a leave from work to care for themselves or a family member.

THE ROLE

We are currently seeking an Assistant Accountant. The Assistant Accountant will report to and work closely with the Contribution and Compliance Manager. Under the direction of the Contribution and Compliance Manager, this role will work with Authority staff, vendor partners, and other state agencies to perform the operations of the contribution collection system, as well as prepare financial reporting related to that system in order to achieve the goals and objectives of the Authority.

Selection Plan

All State employees shall follow the guidelines as listed in Executive Orders 13F (3a) and 13G (3a).

Application Information:

Please select the location(s) listed above on your application. Failure to indicate the location(s) listed above may result in not being considered for vacancies in that specific location.
The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
Please ensure that your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted into the JobAps system. Applicants who submit and subsequently withdraw their application will not be able to resubmit for the same posting.

Throughout the Recruitment Process:

Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
Applicants must meet the minimum qualifications as indicated to apply for this position.
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
Interviews will be limited to candidates whose experience and training most clearly meet the requirements of the position.

Please Note:

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

Should you have any questions about this recruitment please contact raisa.capellan@ct.gov or (860)952-3956.

EXAMPLES OF DUTIES

Posts and records daily payment and cash files received, runs reports, records daily deposit to Authority’s accounting system.
Exporting data from multiple programs to create high level payment analysis reports.
Creating and maintaining excel spreadsheets; utilizing Macros, pivot tables, and VLOOKUPS to provide summary reporting
Resolves returned items, researches non sufficient funds (NSF) payments, and applies NSF fee.
Records, tracks, and reconciles employer contribution data received daily.
Reconciles and balances contribution payments received via various payment methods to banking records (Bank of America), employer records (Salesforce), and accounting records (QuickBooks) daily, monthly, & annually. Correct accounts as appropriate.
Researches unapplied and suspended contribution payments from employers, researches nonpayment from employers, issues credits or refunds, answers questions about balance, reconciles suspense accounts.
Researches and resolves employer contribution data issues; may interact directly with employers where necessary.
Participates in the improvement of design, test, and implementation of filing and payment methodologies with IT staff.
Identify underpayment and overpayments on accounts resulting in refunds and or bills.
Prepares supporting data for the operating and financial summary reports as developed for the Authority at regular intervals as determined by the CEO, COO, and the Authority’s Board of Directors.
Implements financial policies, procedures, and controls for the Authority in partnership with the Contribution and Compliance Manager and Assistant Controller.
Works at the Contribution and Compliance Manager’s direction to provide support for the Authority and the Trust Fund for all financial audits.
Supports employer and wage reporting needs.
Supports all contribution reconciliation and audit processes for the Authority and the Trust fund, in partnership with key interfacing agencies, partners, or third-party administrators.
Participates in configuration and user acceptance testing for operational and financial processes for the Authority.
Performs any related duties as required.

This list of duties is not intended to be all-inclusive and may be expanded to include other duties and responsibilities that the Authority may deem necessary from time to time and as the Authority’s work and responsibilities demand.

PREFERRED QUALIFICATIONS

Bachelors in Accounting or Finance.
Knowledge of Generally Accepted Accounting Principles (GAAP).
3-5 years of experience as an Assistant Accountant or similar position in a complex financial environment.
Experience working in a community foundation, trust fund, or government agency with receipts of over $100 million.
Experience with Microsoft Excel including creating and developing spreadsheets, using macros, pivot tables, VLOOKUP, and importing and exporting data.
Experience using verbal and written communication with internal and external customers.
Mathematical and analytical skills.
Experience managing multiple assignments with orientation to detail.
Experience with virtual auditing.

Additional Key Skills

Research and reconciliation skills.
Experience with interpreting files and interfaces for contribution tracking and accounting.
Experience in banking with understanding of ACH, credit card and payment processes.
Accounting background for balancing.
Knowledge of customer service skills.
Experience collaborating with teams to improve processes and align with agency goals.
Experience sharing authority and responsibility in fast paced work environment.
Experience prioritizing work and meeting time sensitive deadlines, including follow-through while balancing and prioritizing multiple activities and responsibilities.
Experience identifying creative solutions and administration strongly preferred.
When deemed safe by the appropriate state and federal agencies, this position may require occasional travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.