Health Program Assistant 1 (35 Hour)

The State of Connecticut, Department of Public Health (DPH) is hiring! We are seeking a qualified individual for the position of Health Program Assistant 1. This position will work within the Environmental Health and Drinking Water Branch. This Health Program Assistant 1 will assist with many grant and administrative functions throughout the units of the Branch. These are critical functions to assure consistent and timely support to the Branch units as we work with the public, regulated community and stakeholders within the environmental and drinking water disciplines. 

The Department of Public Health has primacy to uphold the Safe Drinking Water Act and oversee various state laws that assure purity and adequacy of the state’s public drinking water systems and sources and the EHDW Branch regulates over 2,500 public water systems that provide safe drinking water to over 2.8 million people in the State of Connecticut. Additionally, the EHDW Branch oversees activities related to food protection, private wells, subsurface sewage disposal, lead, radon, asbestos and over 15 environmental licensing and certification categories.

Under the direct supervision of a Supervising Environmental Analyst, this position will be responsible for duties that will include, but are not limited to, the following:

• Completing workforce requisition forms and supporting documentation
• Assisting with legislation review and tracking
• Initiating orders and tracking supplies
• Assisting with the preparation of federal grant applications
• Monitoring calendar due dates for grant applications, reports and contracts across all Branch programs
• Serving as a liaison between the Grants & Administration Unit and the various DPH units, as applicable
• Preparing programmatic reports and assisting with the collection of data, including assistance with gathering and organizing Branch workplans
• Identifying and drafting standard operating procedures to streamline and improve processes where necessary
• Monitoring and review of programmatic expenses to ensure conformance with federal fund eligibility requirements and approved budgets

The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state. 

DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

Are you interested in joining our team as a Health Program Assistant 1? We encourage you to apply today! This position is conveniently located in Hartford, CT. The work schedule for this position is typically Monday - Friday, 35 hours per week. A flex schedule may be permitted following the successful completion of a working test period.

We offer a competitive benefits package, excellent health care, generous leave policies, retirement plan, and more! We also encourage a healthy work-life balance to all employees!

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.  

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. 

Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position.  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. 

Please Note: You will be unable to make revisions once you submit your application for this posting to the JobAps system.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a) .

Should you have questions pertaining to this recruitment, please contact Chelsea Moore at Chelsea.Moore@ct.gov

In a state health program or project this class is accountable for assisting in the compilation and interpretation of fiscal and programmatic data and statistics, development and implementation of program plans, grant management and monitoring.

Subject duties vary considerably depending on nature of program and current stage in its life cycle; typical examples of duties performed at this level include: assists in preparation of sections of state health plans; gathers fiscal, programmatic, census or other kinds of needed data from federal, state and other sources; compiles statistics and may do some less complex calculations and interpretations; assists in reviews of program grant requests and monitors fiscal and programmatic performance of grants using agency regulations and guidelines; assists in preparation of program objectives and evaluation of program results; may serve a task force or committee; may answer general informational questions for the public and prepare information for distribution; may serve as a liaison between program or project and specific people or organizations for purpose of keeping information flowing; may assist in epidemiologic investigations; performs related duties as required.

Knowledge of purposes, plans, objectives and programs of public health agencies including changing patterns of preventive medicine and environmental health; knowledge of state and community organizations and programs involved in health field; considerable oral and written communication skills; interpersonal skills; ability to conduct independent research, develop and gather data.

Five (5) years of experience in a professional capacity in a health organization. A health organization is defined as a large multi-dimensional agency with responsibility for administering health programs.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public health, health education, hospital administration or public administration or other closely related field may be substituted for the General Experience.
3. For State Employees one (1) year as a Health Services Worker and a Bachelor's degree or three (3) years as a Health Services Worker may be substituted for the General Experience.

• Experience preparing paperwork related to personnel actions that may include funding changes or filling of vacant positions
• Experience developing and implementing standard operating procedures
• Experience monitoring and reviewing expenditures for eligibility
• Experience with data collection and reporting
• Experience working with multiple groups to achieve a common goal
• Experience tracking and monitoring administrative items for multiple programs

Incumbents in this class may be required to travel.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.