Connecticut StateDepartment of Administrative Services

Assistant Accountant

Recruitment #210921-5140AR-001


The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is recruiting for an Assistant Accountant located in the Fiscal Services Unit at 1111 Country Club Road, Middletown, CT. 

Job Details:

This position will be assisting the Billing Unit with various accounting functions such as processing various agency billings, reconciliations, preparing and analyzing payroll reports, etc.  The position is full time, 40 hours per week.  Agency hours of operation are Monday-Friday, 8:30am - 4:30pm.

The incumbent in this position will discover the opportunity to:

  • Assist in processing agency invoices
  • Analyze and resolve billing issues 
  • Process refunds
  • Prepare projections related to various Agency billings 
  • Prepare funding reconciliations 
  • Prepare journal entries 
  • Scan documents and attach to invoices 
  • Prepare various Analysis as required
  • More information can be found in the class specification here 
What We Can Offer You:

We believe there are many benefits to working for the State including:

  • Personal and career growth opportunities;
  • Work/life balance including flexible scheduling and paid time off;
  • Health coverage and wellness program incentives;
  • Retirement savings plans.
Learn more about how you can make an impact:

Selection Plan

Candidates selected for interview must provide the following at the time of interview:
               State Employees:
                              Two (2) most recent performance evaluations
                              Completed CT-HR-13
                Non-State Employees:
                              Two (2) letters of professional reference from a current and/or previous supervisor
                              Completed CT-HR-13

Click here CT-HR-13 to complete the Criminal Convictions addendum.  The CT-HR-13 can also be found on the DAS Website by typing in “CT-HR-13” into the “Search Department of Administrative Services” search field.  Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history records check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Also considered in this selection process, any pending or disciplinary history within the past 2 years and review of attendance records.

Please ensure your application is complete prior to submission.  You will be unable to make revisions once you officially submit your application to the State of Connecticut.

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

The immediate vacancy is listed above, however, applicants to this recruitment may be used for future vacancies in this job class.

All State employees shall follow the guidelines as listed in Executive Orders 13F (3a) and 13G (3a) .

Any questions regarding this recruitment may be directed to Erica McGuinness at


In a state agency this class is accountable for performing a combination of a full range of basic professional and highly complex clerical work in accounting or financial examination work.


Maintains an interrelated group of accounts including classifying and recording transactions, taking trial balances and reconciling accounts; prepares simple financial statements; assists in preparation of complex financial statements; examines financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions and/or regulations; maintains accounts receivable including preparing and processing billings, maintaining related accounts, managing accounts receivable, making and recording adjustments, cancellations or remissions and computing interest due and penalties; calculates rates involving complex arithmetical formulas; responsible for accounts payable including maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, authorizing routine expenditures, auditing invoices or payments for accuracy and compliance with state regulations; gathers and consolidates payroll and expenditure data to facilitate budget preparation; ensures expenditures plus encumbrances are within appropriation limits; ensures routine payments are in compliance with contract provisions; performs related duties as required.


Knowledge of bookkeeping and financial record keeping principles and practices; knowledge of basic governmental accounting principles and practices including general accounting, accounts payable, accounts receivable and budget control; oral communication skills; basic interpersonal skills; considerable arithmetical ability; auditing ability; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial information.


Four (4) years of experience in complex clerical accounting or financial examining work. Complex clerical accounting or examining work is interpreted as independent responsibility for generally routine bookkeeping, financial record keeping or financial record examining at the level of Financial Clerk.


  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  2. One (1) year as a Pre-Professional Trainee in an accounting class may be substituted for the General Experience.


  • Experience in accounting policies and procedures
  • Experience working in Accounts Receivable and Billing 
  • Experience with PeopleSoft Financial System
  • Experience with Microsoft Excel



The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.