STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Medical Records Clerk

Recruitment #210920-6842CL-001

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Introduction


The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

The Connecticut Valley Hospital (CVH) boasts a rich history first opening its doors over 150 years ago in 1868. As the State’s public hospital, we provide treatment of mental illness and currently comprise of 18 inpatient units over two campuses (Middletown and Hartford). In our operational framework, recovery is defined as a process of restoring or developing a positive and meaningful sense of identity apart from one’s condition and then rebuilding one’s life in the fullest sense. Recovery is an individualized patient-centered approach. Achieving and maintaining an optimal state of health and wellness is integrated in our recovery approach. Individuals acquire and practice life skills that will assist them in their recovery process.

Do you have experience with medical records? Do you have a passion for supporting mental health populations? If you answered yes, apply today! We are currently seeking a Medical Records Clerk (PCN: 128331) within our Medical Records Division. This position is full-time, 40 hours per week working Monday through Friday from 8:00am - 4:30pm. This position is located at 1000 Silver Street in Middletown, Ct.

What’s in It for You - Comprehensive Benefits:
  • Industry leading health benefits, including medical and dental coverage;
  • Comprehensive pension plan and supplemental retirement offerings;
  • Retirement healthcare offerings;
  • Professional growth and development opportunities;
  • Outstanding work/life balance!

Selection Plan

The immediate vacancy is listed above, however applications to this recruitment may be used to fill future vacancies in this job class.

All State employees shall follow the guidelines as listed in Executive Orders 13F (3a) and 13G (3a).

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

Applicant Correspondence - Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who meet the Minimum Qualifications - as listed on the job opening - will be considered for this role, as determined by qualifications stated on the submitted application. 

Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

You will be unable to make revisions once you submit your application for this posting to the JobAps system.

Should you have questions regarding this recruitment please contact Andrew Pebley at Andrew.Pebley@ct.gov or (860) 785-6185.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for the typing, processing and maintenance of patient files and for the monitoring of documentation deadlines.

EXAMPLES OF DUTIES

Types medical forms, reports and summaries from rough copy or electronic recording devices; checks all documentation for correct patient name and number, completion of data and authorized signature; performs routine coding of information supplied by physicians and translated according to comprehensive reference guidelines; files paperwork in chronological order within appropriate section of patient folders; maintains physical folders and contents; maintains patient rosters for different disciplines (psychiatric, nursing, social work, rehabilitation, treatment plans) and notes whether reports have been filed at required intervals; maintains separate Medicaid/Medicare file and submits forms to physician or nursing staff for medical notation before periodic deadlines for continuation of coverage; follows periodic deadlines for reminding accountable staff of such requirements as physical exams, weight and blood pressure checks, lab work, X-rays, medication renewal, recertification of admission; may schedule patient appointments; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of office systems and procedures including proper telephone usage and filing; knowledge of medical or psychiatric terminology as appropriate to the position; oral and written communication skills; skill and accuracy in typing; basic interpersonal skills; ability to operate office equipment which includes personal computers or other electronic equipment; ability to follow written and oral instructions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of clerical experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in a medical or psychiatric environment as appropriate to the position.

PREFERRED QUALIFICATIONS

The preferred candidate will have:
  • Experience with paper medical records;
  • Experience with Microsoft Office Suite including experience with Word to complete basic word processing and Excel to complete cell formatting/pivot tables, and data entry);
  • Medical Records Auditing experience;
  • Experience preparing discharge charts for filing;
  • Experience working in a inpatient or hospital setting.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

WORKING CONDITIONS

Incumbents in this class in a state hospital may have significant exposure to such things as communicable/infectious diseases and/or risk of injury from assaultive and/or abusive clients and may be exposed to moderately disagreeable conditions.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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