Secretary 1

Are you a savvy administrative professional who also has a passion for the environment and conservation? We invite you to explore this opportunity to make an impact in an office role!

The State of Connecticut, Department of Energy and Environmental Protection is recruiting for a Secretary 1 position in the Environmental Conservation Law Enforcement Division of the Bureau of Outdoor Recreation.

DEEP’s Bureau of Outdoor Recreation Environmental Conservation Police (EnCon) Division’s mission is to provide natural resource protection and public safety through education, outreach and enforcement in the areas of fish and game, boating, commercial fishing, wildlife management, parks and forests. The Secretary 1 position will be required to perform a variety of high-level administrative duties that support the Division.

About Your Position

This is a full-time position with a schedule of 8:00 am - 4:30 pm Monday through Friday, located in Hartford, CT.

Duties will include, but are not limited to:

• Perform electronic file maintenance work including updating and maintaining computer files;
• Order supplies and keep inventory of various resources;
• Coordinate meetings, prepare meeting materials;
• Assist staff with various workflow tasks;
• Schedule meetings and coordinate calendars;
• Combine different data sources to prepare finalized reports ready for distribution;
• More details can be found in the class specification.

The ideal candidate will:

• Communicate effectively and tactfully with staff and the public;
• Handle a high level of confidential information;
• Be resourceful with organization and time management skills.

What We Can Offer You:

Working for the State of Connecticut can offer an array of experiences to add to your skillset. In addition, we provide a comprehensive benefits package including: work/life balance with flexible scheduling and generous time off; health coverage and wellness program incentives; retirement savings plans; and challenging, yet rewarding experience!

Discover how you can Make an Impact

This is a competitive recruitment, open to the public. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a). 

To Apply:

• Complete a Master Application and directly apply to this recruitment.
• Please ensure that your application is complete. You will be unable to make revisions once it is submitted.

What to Expect After You Apply:

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

A criminal history check for access to all law enforcement systems will be needed.

Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

Should you have any questions regarding this recruitment, please contact Samantha Wasef, HR Associate – Talent Solutions: Samantha.Wasef@CT.Gov or 860.937.6357 

In a state agency, this class is accountable for performing a full range of secretarial support functions.

Incumbents perform a variety of secretarial duties as illustrated in the following areas:

1. TYPING: Using a personal computer or other electronic equipment formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.

2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.

3. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor's signature.

4. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).

5. INTERPERSONAL: Greets and directs visitors; answers phones and takes messages; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals, general purpose of the unit).

6. PROCESSING: Scans correspondence; pulls and attaches related materials; reviews, routes and prioritizes mail.

7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription prepares expense accounts; makes travel arrangements.

8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.

Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar, punctuation and spelling; knowledge of business communications; some knowledge of business math; interpersonal skills; ability to schedule and prioritize office workflow; ability to operate office equipment which includes personal computers and electronic equipment; ability to operate office suite software; ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor).

Two (2) years' experience above the routine clerk level in office support or secretarial work.

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience.

Preference will be given to applicants with the following:

• Experience working with Microsoft Outlook, Work, Excel, PowerPoint, and Teams;
• Experience scheduling and coordinating meetings;
• Experience using PeopleSoft;
• Experience with the Connecticut On-Line Law Enforcement Communication Teleprocessing System (Collect) and National Crime Information System (NCIC);
• Experience developing office procedures and systems, including electronic filing systems, supply orders, and inventory;
• Experience maintaining up-to-date information for a large group of staff members, including calendars and attendance records.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.