STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Manager 1

Recruitment #210823-0126MP-001

Introduction



The State of Connecticut Department of Administrative Services (DAS) houses a number of distinct programs that comprise the business functions of state government, including information technology, human resources, procurement, facilities and real estate, construction services, fleet, workers compensation and more united in a common mission to:
  • Support Connecticut's Growth - To serve our citizens, businesses, state agencies and other branches of government by providing the highest quality services at the lowest possible cost.
  • Drive Continuous Innovation - To increase the efficiency and effectiveness of state government using best practices from the public and private sectors.
  • Provide Rewarding Careers - To attract and retain a workforce of talented, dedicated public servants committed to leading our great state forward.
DAS is currently recruiting for a Fiscal/Administrative Manager 1 within the Business Services Division.  This leadership position will have direct responsibility for managing all activities of the Budgeting, Grants Management, Accounting, and Asset functions of the Business Services Division. The individual selected to fill this role will be a business partner who promotes transparency, embraces change, and strives to create efficiencies using the latest technology to deliver sound results. 

The incumbent will be responsible for: 
  • managing the day to day budget/accounting/grants/asset activities of all Business Office operations for DAS as well as for the Department of Agriculture, Department of Consumer Protection, Office of Government Accountability, Office of Protection and Advocacy, Governor's Office and Lieutenant Governor's Office;
  • creating process improvements and streamlining Budgeting,  Accounting, and Asset procedures to meet the agency's mandate of providing services in a more efficient manner, while adhering to all necessary Generally Accepted Accounting Principles; 
  • heavy involvement with financial EDP systems, including CORE-CT updates/upgrades and utilizing these systems for financial planning, directing, projecting, forecasting and to administer the day to day operations; 
  • utilizing resources to inspire and motivate staff facilitating an environment where staff members feel part of a team and they feel comfortable enough to contribute their own ideas for process improvements, formulate goals, strategies and objectives for the unit and seek feedback from staff;
  • evaluating staff performance, hiring staff, interpreting laws, regulations, policies, procedures, collective bargaining agreements;
  • acting as unit liaison with DAS, other agencies, and customers to seek ways to meet customers' needs; 
  • conducting training seminars/presentations to keep customers up to date with the latest innovations.
If this sounds like you and you would love the opportunity to serve the citizens of Connecticut in this critical financial role, then we invite you to apply.

What’s in It for You - Comprehensive Benefits: 
  • Industry leading health benefits, including medical and dental coverage; 
  • Comprehensive pension plan and supplemental retirement offerings; 
  • Retirement healthcare offerings; 
  • Professional growth and development opportunities. 

    Selection Plan

    The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

    The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

    State employees currently holding the above title or those who have previously attained permanent status in this class may apply for a lateral transfer.

    All State employees shall follow the guidelines as listed in Executive Orders 13D (2a) and 13F (3a).

    This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board  (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

    Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position.

    Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

    Should you have questions pertaining to this recruitment, please contact Raisa Capellan at raisa.capellan@ct.gov.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for directing a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

    EXAMPLES OF DUTIES

    AGENCY, FACILITY OR INSTITUTION:

    Directs staff and operations of fiscal/administrative office; coordinates, plans and manages activities; formulates program goals and objectives; develops or assists in development of related policy; interprets and administers pertinent laws; evaluates staff; maintains contacts with individuals both within and outside of unit who might impact on program activities; coordinates fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; directs and coordinates a variety of administrative functions such as grant administration, personnel, payroll, purchasing and contract administration; in addition to managing fiscal/administrative functions may manage support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; in a facility or institution, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of and ability to apply management principles and techniques; knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    One (1) year of the General Experience must have been supervising professional level staff.

    Note: For state employees, this is interpreted at or above the level of Fiscal/Administrative Supervisor or Budget Specialist.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

    2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

    PREFERRED QUALIFICATIONS

    • Experience with governmental accounting, budgeting, grants, assets. 
    • Experience preparing, analyzing and reconciling accounting and budget records and reports.
    • Experience managing staff.
    • Experience prioritizing work assignments.
    • Experience using Microsoft Excel to create Pivot tables, formulas.
    • Experience creating PowerPoint presentations.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.