STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Medical Records Supervisor 1

Recruitment #210727-5625AR-001

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Introduction

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. 

Are you a self-starter? Do you have a passion for supporting others? Do you want to make a difference while participating in a dynamic and reciprocal health care environment in the public sector? If so, we want you to join us! 

The DMHAS, Connecticut Valley Hospital (CVH) seeks a qualified and experienced individual for a Medical Records Supervisor 1 within the Administrative and Support Services Division.  This position is located in the Medical Records Unit at 1000 Silver Street, Middletown, CT.  This is a full-time, 40 hours per week position, with a work schedule of Monday through Friday, 8:00 a.m. to 4:30 p.m.  The position number is 128701.  This position is open to DMHAS employees only. 


Our vision at CVH is to promote recovery through collaborative, compassionate, and culturally competent treatment in a safe and caring environment.  We are a state-operated inpatient health care facility providing individuals with services that assist them to better manage their illnesses, achieve personal goals, and develop skills and supports that lead to living the most constructive and satisfying lives possible. 

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee of the Department of Mental Health & Addiction Services, who has permanent state status*, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent). 

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who meet the Minimum Qualifications - as listed on the job opening - will be considered for this role, as determined by qualifications stated on the submitted application. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

Please ensure that your application is complete and you have included your resume in the “Resume Tab” of your application as you will be unable to make revisions once you submit your application into the JobAps system. Individuals considered for interview will be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, attendance, supervisory references, college transcripts, licensure, etc.  You do not have to attach these documents to your application. 

Should you have questions pertaining to this recruitment, please contact Doreen Clemson at Doreen.Clemson@ct.gov or (860) 785-9855.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility this class is accountable for supervising the administration and maintenance of all medical records and supervision of Medical Records Specialists and other clerical support staff engaged in the quality assurance and technical review of medical records.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews work of staff; provides technical training and assistance in medical records procedures to subordinates and other hospital personnel; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; designs and supervises health care information systems monitored by comprehensive statistical reports, detailed medical record form design and thorough medical record quality control checks; ensures compliance with Joint Commission on Accreditation of Healthcare Organizations (JACHO) standards; responds to court subpoenas and inquires for medical record information in accordance with state and federal confidentiaity regulations and Joint Commission on Accreditation of Healthcare organizations standards, Medicare and/or Medicaid regulations, Public Health Code standards and other governing bodies which might impact on federal funding; interprets and administers pertinent laws; prepares or assists in budget preparation; maintains professional contacts with individuals both within and outside of state who might impact on record keeping activities; serves in a consultative role to medical professionals on proper methods of medical documentation; maintains various records and indices; may supervise mircofilming or medical records; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of relevant agency policies and procedures; considerable knowledge of relevant state and federal laws, statutes and regulations; considerable knowledge of principles and practices of modern medical records administration; considerable knowledge of Joint Commission on Accreditation of Healthcare Organizations medical records standards; considerable knowledge of medical record terminology with particular emphasis on International Classification of Disease Adopted procedures (ICD), Diagnostic Statistical Manual (DSM) and Current Procedure Terminology (CPM); considerable knowledge of medical record coding principles and techniques; considerable knowledge of organization of medical institutions; knowledge of principles of statistical data tabulation and analysis; considerable interpersonal skills; considerable oral and written communication skills; supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in the maintenance of medical records and preparation of statistical reports.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

1. Two (2) years of the General Experience must have been at the level of a Medical Records Specialist 2 or its equivalent.

2. Certification as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) may be required at the time of appointment to this class in accordance with the Comprehensive Accreditation Manual for Hospitals (CAMH) and the Joint Commission.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in medical record administration may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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