Are you a self-motivated professional who excels at multitasking, performing clerical and payroll duties? Do you want to help shape the future of transportation in CT?
If so, come make an impact by serving your State, read below & apply today!
The State of Connecticut, Department of Transportation (DOT), is now accepting applications for multiple Transportation Supervisor's Assistant positions throughout District 3 which includes offices in the following towns: Branford, Darien, Guilford, Milford, New Canaan, New Haven, North Haven, Orange, Stratford, Trumbull, Wallingford, and Westport.
It is the DOT’s mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region.
The Role: This position is in a garage environment and you will assist in the operation of the garage by being accountable for and performing a full range of general clerical and maintenance assistance functions. Various office and recordkeeping duties require preciseness, accuracy, and a sense of urgency, as these duties directly relate to public safety. You will use computer software such as Microsoft Word, Excel, PeopleSoft, and Analytical Reporting Systems extensively to fulfill many of your duties. The garage can be busy at times with various events happening at once. During these times, you will interact with and provide information to diverse populations verbally and in writing.
- You are considered an essential employee and must be willing to commit and accept assignment to emergency duties, including mandatory winter overtime. (November 1 through April 30, whenever your services are needed). Out of State vacations will not be approved during this time.
- Various storm events will require you to stay at work for the duration of the storm, which at times can be up to a period of several days, to include holidays and weekends.
- You are required to hold residency within 30 miles of the job location.
- Full-time, 37.5 hours per week
- Hours: 8:00 am-4:00 pm
What’s In It For You- Leading Comprehensive Benefits: Excellent health & dental coverage, generous vacation/personal/sick time, retirement plan options, competitive salary structure & more!
*The entry level rate for this class will be ten (10%) percent below Step 1 of the salary grade. Upon completion of the initial working test period the incumbent’s salary will be adjusted to the TC pay plan, Step 1 of the salary grade for this class.
In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
Applicants must select all locations in which they wish to be considered for on their application prior to submission. Failure to indicate a location listed above will result in the applicant not being considered for vacancies in that specific location.
Ensure that your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted into the JobAps System.
NOTE: At any point during the recruitment process, applicants may be required to answer additional questions and/or submit additional documentation that supports their qualifications for this position. These documents may include; cover letters, college transcripts, verification of degree completion, proof of licensure, performance appraisals, employment/supervisor references, etc.
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (finish) your responses. Please regularly check your email for notifications. Please check you SPAM and/or Junk folders., as emails could end up there in error.
Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
The immediate vacancy is listed above, however applications to this recruitment may be used to fill future vacancies in this job classification.
Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employee which is available at www.ct.gov/ethics.
Due to the large volume of applications received, the DOT is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Department of Transportation, this class is accountable for performing a full range of general clerical and general maintenance assistance functions in the operation of a Department of Transportation garage.
EXAMPLES OF DUTIES
Types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; reviews and corrects drafts for conformance with originals; enters and retrieves data on personal computers and computer terminals; maintains logs; sets up and maintains records and files according to established procedures; searches files for information; prepares and sends out standard form letters making minor revisions or additions; compiles information from standard sources and prepares reports; answers phone, transfers calls and takes messages; receives and directs visitors; handles routine requests for information, procedural guidelines or assistance over the telephone or in person; receives, sorts and distributes mail; performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials); reviews materials for accuracy and completeness (ensures categorical information is completed as required); makes changes per instructions or as authorized; verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; does routine posting to ledgers, account books or other records; types and prepares purchase requisitions, orders or billing invoices according to established procedures; assists in or maintains inventory and orders supplies; codes equipment repair work orders in the fleet management system; takes minutes at meetings and fact-findings; manually checks heating fuel tanks; performs meter reading of facility gas tanks; performs snow removal around facility and gas tanks; operates and monitors radio communications; performs general facility maintenance including sweeping and cleaning restrooms; may assist in coordinating and/or dispatching appropriate personnel for emergency situations; may mow and perform general maintenance functions around facility; may assist stores section with material handling; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of general office systems and procedures; knowledge of spelling, punctuation and grammar; basic interpersonal skill; basic oral and written communication skills; basic skill in performing arithmetical computations; ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment; ability to perform basic clerical tasks; some abilty to perform basic maintenance tasks.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
One (1) year of general clerical work experience.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.
The preferred candidate will have:
- Experience utilizing Microsoft Office suite (Word, Excel, etc.) for a variety of clerical/office tasks to include typing and editing documents
- Experience conducting accurate/detailed recordkeeping
- Experience reviewing, inputting and processing payroll
- Experience prioritizing work, multi-tasking, meeting time-sensitive deadlines
- Experience answering phone calls, taking and fielding messages
- Experience sorting and filing materials
- Experience with Microsoft Outlook; sending and fielding emails, scheduling meetings
Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever his or her services are required.
1. Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
2. A physical examination may be required.
Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.