Recruitment #210618-6976CL-001
Location |
Danbury, CT
|
---|---|
Date Opened | 6/18/2021 5:00:00 PM |
Salary | $45,725 - $59,999/year (Individuals new to state service start at minimum of the pay plan) |
Job Type | Open to the Public |
Close Date | 6/29/2021 11:59:00 PM |
Western Connecticut State University (WCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut Sate Colleges and Universities. As one of the State of Connecticut institutions of higher learning, this university offers undergraduate and graduate programs that weave together liberal arts and professional education and instill a desire for life-long learning.
We are recruiting for a full-time Secretary 1 to support the Registrar's Office. This position is located on the Midtown Campus at 181 White Street in Danbury, CT. The Registrar's Office is a high-volume office where attention to detail and good student service is essential. In addition, the office is responsible for:
This position will share clerical support, as well as calendar management, front desk reception and telephone and email support, along with providing general support to the university community.
Work hours will be Monday - Friday 8:00 a.m. – 4:30 p.m. Evening hours may be required during busy times. The incumbent will be responsible for the full range of clerical support duties, as well as a wide variety of functional coverage for the front desk as needed. This position serves as a welcoming professional and student-centered first point of contact for students, faculty and staff.
WCSU offers a comprehensive benefits package. Additional information on benefits can be found at www.wcsu.edu/hr/benefits/. Starting salary is $45,725 for non-state of CT Clerical Union (NP-3) employees.
All applicants must include a resume within the "Resume Tab" of their application with their submission. Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.
Should you have any questions pertaining to any phase of this recruitment please contact the hiring agency's human resources office: Hrpositions@wcsu.edu.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor's signature.
4. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).
5. INTERPERSONAL: Greets and directs visitors; answers phones and takes messages; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals, general purpose of the unit).
6. PROCESSING: Scans correspondence; pulls and attaches related materials; reviews, routes and prioritizes mail.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.