Fiscal/Administrative Assistant
Recruitment #210616-1317AR-001
| Location |
Rocky Hill, CT
|
|---|---|
| Date Opened | 6/21/2021 12:00:00 AM |
| Salary | $59,772* - $76,056/year (*New State employees start at minimum) |
| Job Type | Open to the Public |
| Close Date | 6/30/2021 11:59:00 PM |
Introduction
The State of Connecticut, The Department of Veterans Affairs (DVA) has a long history of "Serving Those Who Served" since 1864. Our highly trained staff is dedicated to providing compassionate care to meet the unique needs of Veteran patients, built on the foundation of integrity, honor, and respect. We pride ourselves on fostering these qualifies as we honor Veteran patients for their service and encourage the innate bond between them.
For over 140 years, Connecticut has been caring for its veterans and their dependents. As a Department, we believe in "serving those who have served". This is accomplished through our: Office of Advocacy and Assistance, Residential Facility, Healthcare Center, and Cemetery and Burial Services.
- Residential Facility which offers temporary, supportive living with programming designed to return Connecticut Veterans to independent living in the community; and
- Sgt. John L. Levitow Healthcare Center which is a state-of-the-art skilled nursing facility and offers long-term care for Veterans with chronic, disabling conditions who require 24-hour assistance.
Are you looking for your next step in health care and are searching for a chance to continue helping our State's Veterans? If so, then we encourage you to apply! We currently seek qualified and experienced applicants for a Fiscal Administrative Assistant. This position is full-time 40 hours per week working Monday - Friday from 8:00am - 4:30pm. We are located at 287 West Street in Rocky Hill, CT.
Discover the opportunity to:
- Be responsible for processing U. S Department of Veterans Affairs expenses and reimbursements;
- Showcase your attention to detail acumen;
- Make a difference in the public sector.
We participate in a competitive benefits plan that includes healthcare coverage, a retirement plan as well as paid time off! We encourage a healthy work-life balance to all employees.
Selection Plan
The immediate vacancy is listed above, however applications to this recruitment may be used to fill future vacancies in this job class.
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who meet the Minimum Qualifications - as listed on the job opening - will be considered for this role, as determined by qualifications stated on the submitted application.
The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.
Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position. Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.
Please Note: You will be unable to make revisions once you submit your application for this posting to the JobAps system.
Should you have questions regarding this recruitment please contact Andrew Pebley at Andrew.Pebley@ct.gov or (860) 785-6185.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; may perform routine agency human resource functions; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of human resources and payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, human resources, payroll, or purchasing.
Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
Our preferred candidate will have:
- Experience processing U.S. Department of Veterans Affairs reimbursements for headstone and burial expenses;
- Experience managing patient trust fund accounts in a healthcare setting;
- Experience utilizing an electronic health records system for billing functions;
- Experience preparing expenditure forecasts;
- Experience utilizing Excel to sort/filter data, data-entry, utilize formulas and review, compile and analyze data to create reports.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
E-mailPhone: (860) 713-52058am - 4:30pm M-FPowered by
