STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Officer

Recruitment #210614-1308AR-001

Introduction


Are you a current State of Connecticut employee looking for an opportunity where you'll have more independence and have a chance to tackle the challenges of professional-level fiscal and administrative work? If this sounds like you, we encourage you to check out this career opportunity!

The Department of Children and Families (DCF) is seeking to fill one (1) Fiscal/Administrative Officer position within the Department's Division of Contracts Management (DCM). Located primarily at Central Office, 505 Hudson Street, Hartford, CT, this position is full-time, 40 hours per week, Monday-Friday, with flexible hours. 

The selected incumbent will be responsible for supporting the two (2) primary functions of the DCM. These functions will be: 
  • Development, execution, and maintenance of all Purchase of Service (POS), Personal Service Agreements (PSA), and Memoranda of Understanding (MOU) 
  • Development, coordination, and oversight of all Credentialed Services
Additionally, among other duties as needed, you will also be responsible for:
  • Oversight of the annual and ongoing review and analysis of State Single Audits in accordance with Office of Policy and Management (OPM) guidelines 
  • Completion of the annual OPM Grantor Desk Review for audited agencies
  • Completion of Financial Profiles for all DCF human service providers
  • Assisting with the facilitation of our competitive procurement (RFP) processes resulting in POS and PSA contracts
  • Contract development and management
  • Financial oversight of contracted provider budgets
  • Purchasing and accounts payable responsibilities within Core-CT for POS contracts, PSA contracts, and MOUs
As a state employee, you would continue to have access to the same competitive benefits package you are accustomed to. This includes health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals.

We hope you take this opportunity to join our team and continue serving your state!

Selection Plan

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

  • Please include a resume within the "Resume Tab"
  • Candidates will be required to successfully pass an extensive background check to include State Police check, Federal background (fingerprint), pre-employment physical
Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. Interviews will be limited to candidates whose experience most closely meets the preferred requirements of the position. Candidates must clearly specify their qualifications in their application.

Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

If you have any questions regarding this recruitment, please contact Ethan Ives, at Ethan.Ives@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

 

EXAMPLES OF DUTIES

Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; may perform human resource tasks such as conducting screening interviews and job audits; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, human resources, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, human resources, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following:
  • Experience conducting and overseeing  human services procurements
  • Experience working in a social and human services agency
  • Experience working in a human services contracts unit
  • Experience utilizing CORE CT Financial Modules (SCMT, E-Req, AP, Purchasing, EPM), or a similar financial management system
  • Experience with Microsoft Excel including; crafting complex formulas, pivot tables, calculations, linking spreadsheets within a workbook, data manipulation, auto summing, etc.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.