Connecticut StateDepartment of Administrative Services

Cash Accounting Clerk

Recruitment #210603-1498CL-001

Introduction

The Office of the State Treasurer exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut residents and businesses.

Under the leadership of Connecticut’s State Treasurer Shawn T. Wooden, the Office of the Treasurer (OTT) is dedicated to safeguarding the state’s financial resources and taxpayers’ dollars, while maximizing returns, minimizing risks and operating at the highest professional and ethical standards. Through investments and disbursements, the Office continues to enhance the State’s fiscal stability, financial literacy, college savings, and its approach to leveraging business partnerships to combat social issues such as gun violence, climate change, and equal opportunity in economic growth that impact shareholder value.

The Second Injury Fund ("SIF" or "the Fund") is a state operated workers' compensation insurance fund established in 1945 to discourage discrimination against veterans and encourage the assimilation of workers with a pre-existing injury into the workforce.   

The Unclaimed Property Division (UCP) is responsible for safeguarding assets turned over to the Office of the Treasurer in accordance with state law, until the rightful owners are located. The primary objective of the unclaimed property program is to reunite rightful owners or heirs with their unclaimed property, which is remitted to the Office of the Treasurer by business entities after the business loses contact with a customer for a period of three to five years.  

We are accepting applications for the position of Cash Accounting ClerkThis full-time, (40 hours per week, Monday-Friday), position is located in Hartford, CT.  The position will be split between the Second Injury Fund (SIF or Fund) and the Unclaimed Property Division (UCP).  The Cash Accounting Clerk position will be responsible for, amongst other duties:

  • Obtaining daily SIF checks and Check Log;
  • Categorizing and collating checks into the 3 separate SIF bank accounts (WCC assessments, SIF assessments, SIF operating);
  • Recording collated deposits and prepare 3 bank deposit slips;
  • Comparing totals on the collated deposit slips to the Check Log;
  • Obtaining appropriate approval management signoff;
  • Copying checks keeping copies for SIF files;
  • Delivering approved deposit slip and live checks to Cash Management Division for deposit;
  • Following up with Cash Management next day to obtain completed deposit slip and cancelled checks for SIF files;
  • Assisting preparing manual checks, especially at fiscal year-end to refund companies with overpayments to SIF;
  • Assisting Accounting Department to prepare third party vendor memos with check void and re-issue instructions;
  • Serving as point of contact for questions from claimants, third party vendors, etc.;
  • Following up on all checks returned to SIF (indemnity, medical, reimbursements) through research and contacting payee to determine next step in getting check properly delivered on a timely basis;
  • Assisting with monthly SIF statement mailings;
  • Assist with annual mailing of UCP 1099 dividend and interest statements to claimants;
  • Following up on all checks returned to UCP (claims) through research and contacting payee to determine next step in getting check properly delivered on a timely basis.
  • Posting daily UCP bank lockbox cash receipts into the computer system;
  • Agreeing totals per UCP lockbox and amounts posted assisting the Accounting department in monthly reconciliation and balancing as needed; and,
  • Posting claims into daily payment batches on the UCP computer system.

Selection Plan

Interested candidates must choose the "Resume Tab" to attach a resume with their submission. Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office:  lorna.reid@ct.gov.

NOTE:  The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

PURPOSE OF JOB CLASS (NATURE OF WORK)

This class is accountable for collecting large amounts of money and posting to proper accounts.

EXAMPLES OF DUTIES

Performs the following duties to receive funds, to disburse funds, and to record monetary transactions: Receives cash or checks in person or by mail; counts money to verify amounts and issues receipts for funds received; issues change and cashes checks; compares totals on cash register with amount of currency in register to verify balances; endorses checks and totals cash and checks for bank deposit; prepares bank deposit slips; withdraws cash from bank accounts and keeps custody of cash fund; searches files (manually or using a computer) for proper account information; posts data to accounts and balances receipts and disbursements; answers questions in person or by phone regarding account status; compiles collection and disbursement reports; performs related general office work (typing, filing, etc.) as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of accounting codes; knowledge of general office procedures; basic bookkeeping skills; interpersonal skills; ability to handle large amounts of money; ability to perform general clerical tasks; ability to operate a variety of office equipment which includes personal computers and electronic equipment, cash registers and check writing machines.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of clerical experience in accounting, financial record keeping or bookkeeping.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.

PREFERRED QUALIFICATIONS

• Experience preparing and balancing daily check deposits for multiple bank accounts with significant volume of checks during peak times
• Experience working with QuickBooks software – i.e. preparing and posting journal entries, running reports
• Experience using an accounting system for posting and researching
• Experience balancing / reconciling / agreeing numbers between various reports / sources and following up on discrepancies
• Experience being the point of contact for customers, vendors, other organizations

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.