Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Assistant

Recruitment #210602-1317AR-002

Introduction


Are you interested in performing complex clerical work in various administrative/financial functions? 
If so, read and apply below! 

Our Mission: 
  • The mission of the Connecticut Technical Education and Career System is to provide a world-class, unique, and rigorous learning environment for high school students and adult learners that:
  • Ensures both student academic success and career technical education mastery, as well as promotes enthusiasm for lifelong learning.
  • Prepares students for post-secondary education, including apprenticeships and immediate productive employment.  
  • Engages regional, state, national and international employers, and industries in a vibrant collaboration to respond to current, emerging and changing global workforce needs and expectations.  
  • Pursues and participates in global partnerships that provide CTECS students with international exposure and experience.
The State of Connecticut, State Department of Education (SDE) invites applicants to apply for three full-time Fiscal/Administrative Assistant positions within The Connecticut Technical Education and Career System.

The Connecticut Technical Education and Career System (CTECS) serves approximately 11,200 full-time, high school students. In a high school environment, the incumbent will be responsible for a full range of paraprofessional level work in fiscal and administrative activities as assigned by the Business Manager.   

Position Details:
  • The hours are Monday-Friday from 7:00 AM - 3:30 PM. 
We offer a competitive benefits package, excellent health care, generous leave policies, retirement plan, and more!  We also encourage a healthy work-life balance to all employees! 

Selection Plan

In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. 

The minimum experience and training requirements must be met by the close date of this job posting, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, performance reviews, attendance records, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status updates during the recruitment process.  Please note that not all applicants will be contacted for interview and are encouraged to apply for future postings.

Should you have any questions pertaining to this recruitment, please contact Nasreen Mustafa at Nasreen.Mustafa@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; may perform routine agency human resource functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of human resources and payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, human resources, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

The successful candidate will possess: 
  • Experience working in a middle school, high school, or college;  
  • Experience working Financial background;  
  • Experience working with payroll and human resources;  
  • Experience with bookkeeping, reconciliation, and money counting;   
  • Experience working with financial systems, including CORE-CT,  and or HR modules;   
  • Experience with MS Office Suite 

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.




The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.