Connecticut StateDepartment of Administrative Services

Associate Fiscal/Administrative Officer

Recruitment #210525-1309AR-001

Introduction



Looking to advance in your career? If so, we have an exciting opportunity for you!

The State of Connecticut, Office of Early Childhood (OEC) is seeking to fill an Associate Fiscal/Administrative Officer position in Hartford.

About Us:

The Office of Early Childhood (OEC) is the lead agency for early childhood services for the state’s youngest children; including early care and education, home visiting, developmental support, and program and provider development. Our agency’s mission is to support all young children by ensuring that early childhood policy, funding and services strengthen the critical role families, providers, educators and communities play in a child’s life. We believe in ensuring that all children are safe, healthy, learning and thriving, and having a strong fiscal team is imperative to supporting these goals.

Mission and Vision:

To partner with families of young children to advance equitable early childhood policies, funding and programs; support early learning and development; and strengthen the critical role of all families, providers, educators, and communities throughout a child’s life. We will assertively remove barriers and build upon the strengths of historically disenfranchised people and communities to ensure fair access to OEC resources.

The Role:

The Associate Fiscal/Administrative Officer position is located in the Internal Operations and Support Division and will provide agency support as part of the fiscal team by ensuring the alignment of agency spending plans with funding policies, procedures, and program activities. The individual selected for this position will be a key element in the overall fiscal process and may assist in the refinement and maintenance of office procedures. They will assist in the preparation of financial statements, reports, and budgets within assigned programs and will utilize EDP systems for creation of records, reports, and analyses.

The successful candidate will work out of the Office of Early Childhood, 450 Columbus Boulevard, Hartford. In addition, telework from home with the ability to work with minimal distractions may be allowed, encouraged, or required depending on public health recommendations, agency leadership directives, or statewide guidance from the Office of Labor Relations. This position is full time, 40 hours per week, Monday through Friday around the agency's core hours.

Selection Plan

In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.

Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position.

Should you have questions pertaining to this recruitment, please contact Uma Arun at Uma.Arun@ct.gov and reference the recruitment number.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

EXAMPLES OF DUTIES

Plans office work flow and determines priorities; schedules, assigns, oversees and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and other officials regarding policies and procedures; prepares and analyzes complex financial statements and reports and budget requests; projects expenditures and assists in financial planning; maintains fiscal controls by authorizing non-routine expenditures; manages various phases of budget process; makes recommendations on policies and standards; oversees maintenance of accounting records; utilizes EDP systems for financial records, reports, and analyses; may oversee implementation and analysis of financial and administrative EDP applications; may oversee grant and contract administration; may oversee payroll; may perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; may oversee leasing functions including negotiating contracts and space requirements; may supervise support services such as stores, inventory, security, mailroom, food service or maintenance; may supervise human resources, payroll, purchasing and/or other fiscal and administrative functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, payroll and human resources information; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, human resources, payroll, purchasing) at least one of which must be an accounting, budgeting, payroll or human resources function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, Payroll Officer 2 or Human Resources positions functioning directly with payroll.

Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
  3. For State Employees experience as a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

The preferred candidate will have:

  • Experience with Core-CT Financial module (i.e. purchasing, accounts payable, and procurement contracts).
  • Experience with Core-CT EPM module or STARS.
  • Experience with using virtual meeting platforms, such as Teams.
  • Experience working with and developing financial. reporting dashboards using Excel or other Microsoft suite applications.
  • Experience analyzing and manipulating data in Microsoft Excel (i.e. creating pivot tables, writing formulas, using developer tools to create an interactive workbook).
  • Experience collaborating with and independently crafting sensitive communications with internal and external stakeholders.
  • Bachelor’s Degree in a business related field.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.