Payroll Clerk

Recruitment #210513-6157CL-001

Location

Hartford, CT

Date Opened

5/13/2021 4:00:00 PM

Salary

$50,050 - $65,449 annual *New State employees will start at the minimum of the salary range

Job Type

Open to the Public

Close Date

5/21/2021 11:59:00 PM

Go Back View Benefits

Introduction

The State of Connecticut, Department of Children and Families (DCF), has a mission of partnering with communities and empowering families to raise resilient children who thrive.

Are you a self-starter? Do you want to make a difference while participating in a dynamic and reciprocal human services environment in the public sector? If so, we want you to join us!

The State of Connecticut, Department of Children and Families, is recruiting for a full time Payroll Clerk in our Central Office located at 505 Hudson Street, Hartford CT. This full time position works a Monday through Friday, first shift schedule, 40 hours per week. In this role you will perform payroll functions for over 600 employees, which includes both managerial employees and employees in many different bargaining units.

The ideal candidates will have the following skills:

Ability to professionally interact in person, via telephone, in writing, and using electronic communication.
Ability to multitask while effectively managing a high volume of work.
Knowledge and understanding of payroll processes and working within the restraints of a defined payroll cycle.
Detail oriented.
Customer service oriented.
Highly proficient with Excel.

You will discover the opportunity to:

Engage in a rewarding career
Work together in a collaborative team environment
Provide support to a division that is passionate about improving the lives of those we serve
Make a difference in the public sector.

What’s in it for You – Leading Comprehensive Benefit Offerings:

Industry leading health benefits, including medical and dental coverage
Comprehensive pension plan and supplemental retirement offerings
Paid time off
Professional growth and development opportunities
Ability to serve the citizens of Connecticut
A healthy work life balance for all employees.

We hope you take this opportunity to make an impact by serving your state!

Selection Plan

Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please include your resume within the "Resume Tab" of your application. You will be unable to make revisions once you submit your application into the JobAps system. Applications to this recruitment may be used for future vacancies in this job class.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

At any point during the recruitment process, applicants may be required to submit additional documentation, which supports their qualification(s) for this position. These documents may include: performance reviews, attendance reports, supervisory references, college transcripts, licenses, etc. at the discretion of the hiring agency. You do not have to submit these documents with your application.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

Applicants are encouraged to sign on to their Personal Status board daily to monitor their status and check for notices from recruiters. Viewing notices from the board ensures applicants have full visibility of all emailed notices.

Candidates will be required to successfully pass an extensive background check to include State Police check, Federal background (fingerprint), pre-employment physical, drug screen, DMV check and Tuberculosis Test.

If you have any questions pertaining to this recruitment, please contact Lisa Womble, Lisa.Womble@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and performing various payroll support activities.

EXAMPLES OF DUTIES

Prepares biweekly regular, overtime, and supplemental payrolls: reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); calculates gross wages; notes deductions on worksheets and deduction summary sheets; prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; prepares and totals various deduction worksheets, e.g. Credit Union, Medical and/or Insurance Providers, etc.; prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; verifies check register and printouts from Central Payroll against worksheets and records; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; calculates and processes retroactive payments, collective bargaining increases and annual increments; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; verifies provider checks issued by Office of State Comptroller against own records; verifies providers' bills in same manner; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms; may calculate workers compensation and/or retirement payments; may calculate and monitor payroll deductions for court ordered wage executions (garnishments); may consult division or facility supervisors regarding employee time recorded; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have involved payroll preparation.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

Preference will be given to individuals with the following experience:

Timekeeping in Core-CT and/or Kronos.
Performing manual calculations.
Providing detailed information to employees regarding the paychecks and/or benefits.
Working in Microsoft Word, Excel, Power point and Outlook calendar.
Collaborating as part of a team.
Producing and processing reports.
Working in a confidential environment.
Working in a fast paced, multifaceted environment.
Examining documents for completeness and accuracy.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.