Fiscal/Administrative Assistant

The State of Connecticut, Department of Revenue Services (DRS) is seeking to fill an Fiscal/Administrative Assistant position in the Business Office within the Fiscal and Administrative Bureau.

About the Unit:

The Business Office is responsible for maintaining compliance with current state statutes regarding the timely payments and purchases for the agency. This position will also be accountable for performing various bookkeeping and accounting duties as required to assist in the accurate processing of federal, bond or general funds. This position will be used in both the Payroll Unit and the Accounts Payable Unit within the Business Office.

Job Details:

The responsibilities of this position include, but are not limited to the following:

• Preparing various high level recording duties as required to input and adjust wage calculations,
• Administering benefits for the Agency,
• Banking/tax information,
• Calculating longevity,
• Calculating vacation/sick pay,
• Processing wage garnishments,
• Assisting with Accounts Payable for the Agency.

Work-Life Balance & Employee Value Proposition (EVP): Full-time, 40 Hours per week, Monday-Friday.

What’s In It For You- Leading Comprehensive Benefits: Excellent health & dental coverage, generous vacation/personal/sick time, retirement plan options, competitive salary structure & more!

Please ensure that your application is complete and you have included a resume within the "Resume Tab" of your application.

In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. Please ensure that your application is complete, you will not be able to make revisions once you submit your application into the JobAps system.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

This employment offer will be contingent upon successful completion of a criminal background check, including being fingerprinted, State and Federal tax compliance checks, and supervisory reference checks.

Applications to this recruitment may be used for future vacancies.

NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. Current state employees will be required to submit their last two (2) service ratings.

Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.

Should you have any questions pertaining to this recruitment please contact Jennifer Neumann at Jennifer.Neumann@ct.gov.

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; may perform routine agency human resource functions; performs related duties as required.

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of human resources and payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, human resources, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

The preferred candidate will have:

• Experience with Core-CT or other PeopleSoft Software.
• Experience with Microsoft Office 10.
• Experience with Bookkeeping.
• Experience with Accounts Payable.
• Experience processing Payroll.

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.