STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Assistant

Recruitment #210330-1317AR-001

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Introduction

Are you interested in performing complex clerical work in various administrative/financial functions? 
If so, read and apply below! 

The State of Connecticut, Department of Labor (DOL) is committed to protecting and promoting the interests of Connecticut workers. In order to accomplish this in an ever-changing environment, we assist workers and employers to become competitive in the global economy. We take a comprehensive approach to meeting the needs of workers and employers, and the other agencies that serve them. We ensure the supply of high-quality integrated services that serve the needs of our customers. 

DOL is recruiting for Fiscal/ Administrative Assistant position in the Employer Tax Accounting Unit of the Tax Division.  The Employer Tax Accounting Unit is responsible for the receipt of employer funds including ensuring the timely deposits and accurate postings of money and wage information through the processing of employer tax returns and maintenance of taxable and reimbursable employer account ledgers. This is a full time, 40 hours per week, Monday through Friday position, located in Wethersfield, CT.  

In this role you will: 
  • Respond to employers’ technical questions regarding the application of payments, the imposition of interest, late fees and/or penalties. 
  • Independently performs the bookkeeping and accounting of the state’s reimbursing employers (the state, municipalities, tribal governments and non-profit organizations).  
  • Daily reconcile UI tax payments recorded on tax returns with bank receipts to facilitate proper posting to employers’ accounts. Record daily receipts from the bank statement into the Core-CT financial system. 
  • Contact bank representatives, tax payers and/or agents to elicit additional information as required in the reconciliation process to rectify any discrepancies.
  • Independently review UI tax refund requests received of the state’s reimbursing employers (the state, municipalities, tribal governments and non-profit organizations)  to determine if the taxpayer is entitled to the refund according to set procedures and guidelines and to determine the accuracy of the amount due.
  • Prepare accounting documents to request the refund of the overpayment from the tax payer’s account. Maintain documentation of all refunds (manual or automated) in accordance with the DOL’s stated retention policies. 
We offer a competitive benefits package, excellent health care, generous leave policies, retirement plan, and more!  We also encourage a healthy work-life balance to all employees! 

Selection Plan

In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. 

The minimum experience and training requirements must be met by the close date of this job posting, unless otherwise specified.

Applications to this recruitment may be used for future vacancies.

All applicants must include a resume within the "Resume Tab" of their application. Candidates who do not submit required documents listed above or submit your application accurately and on time, will not be considered for this employment opportunity.
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.

Should you have questions regarding this recruitment please contact nasreen.mustafa@ct.gov. 

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; may perform routine agency human resource functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of human resources and payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, human resources, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience with time management skills, including organization while balancing and prioritizing multiple activities and responsibilities;
  • Experience providing verbal and written communication to a diverse population either through work experience, course work, and/or volunteer work;
  • Experience with Microsoft Office Suite;
  • Experience with Customer Service;
  • Experience working both remotely and in an office setting. 

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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