Connecticut StateDepartment of Administrative Services

Associate Fiscal/Administrative Officer

Recruitment #210305-1309AR-001

Introduction



If you are an experienced financial professional, looking for an ambitious and face-paced leadership position, this role could be a phenomenal match for you! 

The State of Connecticut, Department of Developmental Services (DDS) is looking for a current state employee to fill one (1) full-time job opportunity as an Associate Fiscal Administrative Officer. This position is part of the Fiscal Division and is based out of our DDS Central Office in Hartford, CT. This is a full-time, forty (40) hour per week position, with a work schedule on first shift, Monday through Friday. 
  • However, flexibility is needed in order to meet the needs of the agency 
In this role, we would entrust you to analyze $837 million in private provider authorization and payment data to create forecasts for senior management. Additionally, along with performing related duties as assigned, we would have you:
  • Develop monthly consolidated financial status reports for $854 million private provider accounts
  • Act as a liaison with Information Technology to assist in designing and maintaining authorization and payment systems and supporting databases
  • Build system and user documentation systems
  • Provide in-depth user trainings 
As a state employee, you would continue to have access to the same competitive benefits package you are accustomed to. This includes health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals.

We hope you take this opportunity to join our team and continue serving your state!

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent). 

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application.  Please note revisions cannot be made once you submit your application for this posting to the JobAps system. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. This posting may be used for future vacancies. 
  • Incumbent in this position may be expected to travel. 
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. Failure to reply by the deadline indicated on the notification may result in you being disqualified from consideration.

At any point later in the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: performance reviews, attendance, supervisor references, college transcripts, etc., at the discretion of the hiring agency. 

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status updates during the recruitment process.  Please note that not all applicants will be contacted for interview and are encouraged to apply for future postings.

If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Renee LaBarge, DDS EEO Director at 860-418-6022 or Renee.LaBarge@ct.gov.

If you have any questions regarding this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

EXAMPLES OF DUTIES

Plans office work flow and determines priorities; schedules, assigns, oversees and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and other officials regarding policies and procedures; prepares and analyzes complex financial statements and reports and budget requests; projects expenditures and assists in financial planning; maintains fiscal controls by authorizing non-routine expenditures; manages various phases of budget process; makes recommendations on policies and standards; oversees maintenance of accounting records; utilizes EDP systems for financial records, reports, and analyses; may oversee implementation and analysis of financial and administrative EDP applications; may oversee grant and contract administration; may oversee payroll; may perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; may oversee leasing functions including negotiating contracts and space requirements; may supervise support services such as stores, inventory, security, mailroom, food service or maintenance; may supervise human resources, payroll, purchasing and/or other fiscal and administrative functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, payroll and human resources information; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, human resources, payroll, purchasing) at least one of which must be an accounting, budgeting, payroll or human resources function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, Payroll Officer 2 or Human Resources positions functioning directly with payroll.

Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
  3. For State Employees experience as a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

Preference will be given to applicants who posses:
  • Experience with Visual Basic for Applications and SQL (Structured Query Language) Servers
  • Experience using the full range of Microsoft Suite specifically; utilizing Microsoft Access to create queries, and Microsoft Excel spreadsheet development including managing data, using formulas, exporting of data, developing charts/graphs and other advanced functions
  • Experience communicating over the phone and in writing to a diverse population
  • Experience working with individuals from diverse backgrounds and skill sets

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.